Real Estate Transaction Coordinator

Tavor Perry; Urdaneta; On-site; PHP 240,000 - 420,000; Full time

Job summary

Tavor Perry in the Philippines is seeking a Real Estate Transaction Coordinator to manage deals from contract to closing. You will track deadlines, coordinate with agents, buyers, sellers, lenders, escrow, and title companies, and keep every file complete and up to date.

The ideal candidate has real estate transaction experience, excels at organization, and communicates clearly. You will work closely with a proactive team, ensure regulatory compliance, and maintain organized digital files for

Qualifications

• Experience as a real estate transaction coordinator or in real estate admin.
• Familiarity with common transaction platforms.
• Strong organizational and communication abilities.

Responsibilities

• Manage real estate transactions from contract execution to closing
• Track deadlines including inspection periods, contingencies, and closing dates
• Coordinate with agents, buyers, sellers, lenders, escrow, and title companies
• Prepare, review, and organize transaction documents and contracts
• Maintain accurate records in the transaction management system
• Schedule inspections, appraisals, and closing appointments
• Provide regular status updates to all parties involved
• Ensure compliance with brokerage and regulatory requirements
• Maintain organized digital files for each active transaction

Skills

Transaction coordination

Attention to detail

Organizational skills

Communication skills

Independent worker

Tools

dotloop

SkySlope

Paperless Pipeline

Job description

Job Summary

We're pleased to be adding an organized and proactive Real Estate Transaction Coordinator to manage our deals from contract to closing. This role involves tracking deadlines, coordinating with all parties involved in a transaction, and keeping every file complete and up to date. The ideal candidate has real estate transaction experience and thrives on staying ahead of details.

Key Responsibilities

• Manage real estate transactions from contract execution through closing
• Track key deadlines, including inspection periods, contingencies, and closing dates
• Coordinate with agents, buyers, sellers, lenders, escrow, and title companies
• Prepare, review, and organize transaction documents and contracts
• Maintain accurate records in the transaction management system
• Schedule inspections, appraisals, and closing appointments
• Provide regular status updates to all parties involved in the transaction
• Ensure compliance with brokerage and regulatory requirements
• Maintain organized digital files for each active transaction

Mandatory Skills

• Proven experience as a real estate transaction coordinator or in real estate administrative support
• Familiarity with transaction management platforms (e.g., dotloop, SkySlope, Paperless Pipeline)
• Strong organizational skills with the ability to manage multiple deadlines
• Reliable, detail-oriented, and able to work independently
• Strong communication skills

Preferred Skills

• Working knowledge of US real estate contracts and terminology
• Experience with MLS systems
• Familiarity with real estate CRMs (e.g., Follow Up Boss, kvCORE)
• Prior experience supporting US-based agents or brokerages
• Ability to manage multiple projects simultaneously

Why Join Us

This role offers the chance to work closely with a team that values precision and follow-through. You'll have the opportunity to build real expertise in real estate operations, with flexibility and room to grow.