WFH Executive Assistant (IT Consultancy/Financial Services)

BruntWork; Metro Manila; Remote; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Job summary

BruntWork seeks a proactive Executive Assistant to support three senior leaders in a demanding global professional services environment. You will manage executive communications, take full ownership of invoicing and time tracking, and streamline day-to-day operations in a remote setting.

This long-term engagement offers growth potential into PMO support, with a permanent remote role based in the Philippines.

Qualifications

• Minimum 1+ years of high-level Executive Assistant experience in demanding professional services environments.
• Experience supporting multiple senior leaders simultaneously at a strict corporate standard.
• Ownership of invoicing and time-tracking processes.
• Strong written and verbal English communication skills.
• Attention to detail and discretion with confidential information.
• Self-motivated, able to work independently in a remote setting.

Responsibilities

• Manage and triage email inboxes for three executives with timely responses.
• Take ownership of invoicing and time-writing for consulting engagements.
• Monitor and manage general company emails, flagging and routing as needed.
• Coordinate recurring administrative tasks to support day-to-day operations.
• Assist with document prep and tasks related to client projects.
• Provide ad hoc administrative support, including PMO-related tasks when required.

Skills

Executive support

Financial documentation

Time management

Discretion

Remote work autonomy

Tools

Intune

Job description

Overview

Our client, a demanding management consultancy, is looking for a proactive Executive Assistant to provide high-level administrative support to three senior leaders. In this role, you will manage executive communications, take complete ownership of invoicing and time tracking, and streamline day-to-day operations within a dynamic, global professional services setting. This is an excellent opportunity for a detail-oriented remote professional with a strong corporate track record looking for a long-term engagement with potential growth into PMO support.

Schedule

• Mon Fri 9:00-17:30, GMT +2 (2 x 4-hour shifts during these hours)

Responsibilities

• Manage and triage email inboxes for three executives, ensuring timely responses and organized correspondence

• Take complete ownership of invoicing and time-writing processes, ensuring accurate and timely billing for consulting engagements

• Monitor and manage general company email addresses, flagging and routing communications appropriately

• Coordinate recurring administrative tasks to support the day-to-day operations of the executive team

• Assist with document preparation and organizational tasks related to ongoing client projects

• Provide ad hoc administrative support as business needs evolve, including potential PMO-related tasks

Requirements

• Minimum of 1+ years of recent, high-level Executive Assistant experience within a demanding professional services environment. (Target backgrounds include: IT Consultancy specific to Financial Services with global exposure, sizeable accountancy practices [e.g., Big 4], or sizeable law firms).

• Proven experience as an executive assistant supporting multiple senior leaders simultaneously at a strict corporate standard.

• Demonstrated track record of taking ownership of financial documentation, invoicing, and time tracking (not just assisting).

• Strong written and verbal English communication skills.

• High level of attention to detail and ability to handle confidential information with discretion.

• Strong organizational and time management skills with the ability to prioritize effectively.

• Self-motivated with the ability to work independently in a remote setting.

Scope

• Reporting directly to three members of the executive management team

• Operating within the company's internal IT environment using company-provided hardware managed via Intune

• Undergoing pre-employment screening including background and criminal record checks

• Long-term engagement with potential to expand into PMO support for future consulting projects

Independent Contractor Perks

• Permanent work from home

• Immediate hiring