Executive Assistant (Experience with Bullhorn Preferred) (ENG)

MedVirtual; Philippines; A distancia; PHP 1.143.000 - 1.858.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent remote work setup

Competitive starting rate paid in USD

Internet Allowance

HMO insurance (PH)

Retirement Fund

Paid US holidays

Paid Vacation and Sick Leaves

Descripción de la vacante

MedVirtual is seeking an Executive Assistant to support our executives across a range of operations, with a strong emphasis on organization, proactive communication, and discretion. This role requires handling scheduling, reporting, and coordination with internal teams and external stakeholders.

You will drive client engagement, assist with recruitment tasks, and contribute to marketing and operational efficiency. The position is permanently remote and supports US time zones (PST/EST/CST).

Formación

• Proven experience as an Executive Assistant or in a similar admin role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.

Responsabilidades

• Assist with sourcing and recruitment tasks.
• Pull reports, enter data, provide business models, and manage timesheets.
• Support administrative tasks related to staffing operations.
• Manage complex executive calendars and schedule meetings, prioritizing requests.
• Organize and prepare materials for leadership meetings, presentations, and reports.
• Screen and respond to inbound communications on behalf of executives.
• Prepare and proofread executive-level correspondence, documents, and presentations.
• Support project management.
• Conduct research and compile information to assist with decision making.
• Liaise with internal teams and external stakeholders.
• Maintain confidentiality.
• Will provide recruitment support if needed.

Conocimientos

Executive Assistant

Organizational skills

Time management

Communication skills

Social media management

Educación

High school diploma

Herramientas

Bullhorn ATS

Descripción del empleo

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities

• Assist with sourcing and recruitment tasks
• Pull reports, enter data, provide business models, and manage timesheets
• Support administrative tasks related to staffing operations
• Manage complex executive calendars and schedule meetings, prioritizing requests
• Organize and prepare materials for leadership meetings, presentations, and reports
• Screen and respond to inbound communications on behalf of executives
• Prepare and proofread executive-level correspondence, documents, and presentations
• Support project management
• Conduct research and compile information to assist with decision making
• Liaise with internal teams and external stakeholders
• Maintain confidentiality
• Will provide recruitment support if needed

Requirements

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.

System And Work Setup Requirements

• More than 5 years of solid Executive Assistant experience recruitment experience -
• preferred Females - preferred (due to attention to detail)
• Staffing and recruitment industry experience — [PREFERRED]
• Experience with Bullhorn ATS — [PREFERRED]

Benefits

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• HMO insurance (PH)
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves