Warehouse Manager

Progressive Laboratories; Philippines; On-site; PHP 500,000 - 750,000; Full time

Job summary

Progressive Laboratories is seeking a seasoned Warehouse Manager in the Philippines to lead receiving, storage, and dispatch operations. You will ensure safety, accuracy, and efficiency while maintaining 5S standards and optimal warehouse layout.

The role requires strong leadership to coach staff and drive continuous improvement across inventory controls and QA/QC processes. The successful candidate will manage cycle counts, FIFO/FEFO compliance, and coordination with Finance for inventory

Qualifications

• Minimum 5 years of warehouse experience.
• At least 3 years in a managerial or supervisory role.
• Experience in pharmaceutical, veterinary, feed, food, FMCG, or manufacturing industries preferred.

Responsibilities

• Oversee receiving, storage, issuing, picking, packing, and dispatch to ensure efficiency and accuracy.
• Maintain a clean, organized, and safe warehouse with 5S practices.
• Optimize warehouse layout and storage utilization.
• Maintain inventory accuracy at 99.5% with cycle counts and annual physical inventory.
• Ensure FIFO/FEFO compliance and monitor slow-moving or obsolete stock.
• Coordinate with Finance for inventory valuation and month/year-end closings.
• Lead QA/QC processes for quarantine, release, and traceability of materials.
• Ensure proper documentation and audits readiness; support internal and external audits.
• Lead, coach, and develop warehouse staff; drive continuous improvement and cost control.

Skills

Leadership

People management

Communication

Continuous improvement

Audit readiness

Education

Bachelor’s Degree in Supply Chain Management

Tools

WMS software

Job description

• Ensure efficient receiving, storage, issuance, picking, packing, and dispatch of goods.
• Maintain a clean, organized, and safe warehouse.
• Implement and sustain 5S practices.
• Optimize warehouse layout and storage utilization.

Inventory Management

• Maintain at least 99.5% inventory accuracy.
• Conduct cycle counts and annual physical inventory.
• Ensure strict FIFO and FEFO implementation.
• Monitor slow-moving, non-moving, damaged, expired, and obsolete inventory.
• Investigate inventory discrepancies and implement corrective actions.
• Safeguard company assets through proper inventory control.

Finance Coordination

• Reconcile warehouse inventory with Finance records.
• Assist in month-end and year-end inventory closing.
• Manage inventory valuation with the Finance Department.
• Monitor rejected, damaged, expired, and returned inventory.
• Prepare documentation for inventory adjustments and write-offs.
• Support Internal and External Audits.
• Ensure complete documentation and traceability of all inventory movements.
• Help reduce inventory losses and improve cost control.

Quality Assurance & Quality Control Coordination

• Ensure all incoming materials remain in quarantine until approved by QA/QC.
• Prevent issuance of unreleased or rejected materials.
• Properly segregate approved, quarantined, rejected, returned, and expired materials.
• Ensure proper storage conditions (temperature, humidity, sanitation, pest control).
• Maintain batch and lot traceability.
• Support GMP, GDP, FDA, BAI, and customer audits.
• Monitor warehouse hygiene and compliance.
• Report quality issues immediately.

Receiving Operations

• Verify all incoming deliveries against purchase orders.
• Coordinate receiving inspections with QA/QC.
• Ensure proper documentation before warehouse acceptance.
• Report shortages, damages, or discrepancies. Materials Issuance
• Ensure timely issuance of approved materials.
• Prevent issuance errors.
• Coordinate closely with Production and Planning.

Finished Goods Management

• Store finished goods according to specifications.
• Ensure only QA-approved products are released.
• Coordinate with Logistics for timely deliveries.
• Prevent product damage during storage and loading.

Warehouse Safety

• Maintain a safe working environment.
• Conduct regular warehouse safety inspections.
• Ensure compliance with occupational safety standards.
• Promote accident prevention and emergency preparedness.

Leadership & People Management

• Lead by example with integrity and professionalism.
• Build a culture of teamwork, discipline, and accountability.
• Coach and mentor warehouse employees.
• Conduct regular performance coaching and evaluations.
• Develop future warehouse leaders.
• Promote continuous learning and employee development.
• Resolve conflicts professionally.

Employee Engagement

• Celebrate small wins and team accomplishments.
• Recognize outstanding employee performance.
• Encourage initiative and innovation.
• Build a positive and motivating work environment.
• Encourage employee feedback and suggestions.
• Recognize milestones, excellent performance, and successful audits.
• Improve warehouse systems and processes.
• Reduce waste and operational costs.
• Improve warehouse productivity.
• Recommend process improvements.
• Optimize warehouse efficiency.

QUALIFICATIONS:

• Bachelor’s Degree in Supply Chain Management, Logistics Management, Industrial Engineering, Business Administration , Operations Management , Industrial Technology or a related field Experience *
• Minimum 5 years of warehouse experience.
• At least 3 years in a managerial or supervisory role. *
• Experience in pharmaceutical, veterinary, feed, food, FMCG, or manufacturing industries is preferred.