Warehouse and Materials Manager

The VITO Group; Tanza; On-site; PHP 600,000 - 900,000; Full time

Job summary

The VITO Group is seeking a seasoned Warehouse Manager to oversee receiving, storage, inventory control, and dispatch for construction materials and equipment in Cavite. You will ensure accurate records, implement FIFO, and coordinate with Purchasing, Accounting, Logistics, and site teams to meet project timelines.

Ideal candidates have at least 5 years in warehouse management, 3 years in leadership, and experience in construction-related industries.

Qualifications

• Bachelor's Degree in Business Administration, Logistics Management, Supply Chain Management, Operations Management, or related field.
• At least 5 years of relevant experience in warehouse management.
• Minimum 3 years in a managerial role overseeing warehouse personnel.

Responsibilities

• Directs and oversees all warehouse operations to ensure efficient receiving, storage, safekeeping, issuance, and dispatch.
• Establishes and monitors warehouse policies, procedures, and inventory management systems.
• Ensures accuracy and reliability of inventory records, stock balances, and FIFO movements.
• Oversees inspection/verification of incoming materials against purchase orders and deliveries.
• Ensures proper issuances and transfers to authorized personnel and sites with approved requisitions.
• Plans, supervises, and evaluates regular physical inventory counts and reconciliations.
• Monitors inventory levels and prevents shortages, excess stock, and wastage.
• Directs warehouse personnel: allocation, assignments, scheduling, and performance monitoring.
• Ensures proper organization, labeling, storage, and safety compliance in warehouse.
• Coordinates with Purchasing, Accounting, Logistics, Construction Management, and site personnel.
• Reviews and approves warehouse-related reports and performance recommendations.
• Identifies operational risks and implements corrective measures and process improvements.

Skills

Leadership

Organizational skills

Analytical thinking

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Monday to Friday (9:00 AM – 5:00 PM) | Saturday (9:00 AM – 12:00 NN)

Major Responsibilities:

Directs and oversees all warehouse operations to ensure the efficient receiving, storage, safekeeping, issuance, and dispatch of company materials, supplies, tools, and equipment.

Establishes, implements, and monitors warehouse policies, procedures, and inventory management systems to ensure proper materials handling and operational efficiency.

Ensures the accuracy and reliability of inventory records, stock balances, material movement documentation, and stock card management (including FIFO practices).

Oversees the inspection and verification of incoming materials against purchase orders, delivery receipts, and supporting documents to ensure compliance with approved specifications, quantity, and quality requirements.

Ensures that all material issuances and transfers to authorized personnel, departments, and project sites are properly documented and supported by approved requisitions.

Plans, supervises, and evaluates regular physical inventory counts and ensures timely reconciliation of discrepancies between actual stocks and recorded inventory.

Monitors inventory levels and establishes appropriate stock controls to prevent shortages, excess stocks, material wastage, and project delays.

Directs and supervises warehouse personnel, including manpower allocation, work assignments, performance monitoring, operational scheduling, and accountability measures.

Ensures proper warehouse organization, labeling, storage, and safekeeping of materials to prevent loss, damage, and deterioration, adhering to workplace safety standards.

Oversees the timely allocation, replenishment, and delivery of construction materials to project sites in coordination with concerned departments and site personnel.

Coordinates with Purchasing, Accounting, Logistics, and Construction Management Departments, as well as suppliers and site personnel, regarding material requirements and deliveries.

Reviews and approves warehouse-related reports, inventory summaries, stock movement records, and prepares periodic performance reports and recommendations for management.

• Identifies operational risks, control gaps, and inefficiencies, implementing appropriate corrective measures and process enhancements.

JOB SPECIFICATIONS / QUALIFICATIONS

Educational Background:

• Bachelor's Degree in Business Administration, Logistics Management, Supply Chain Management, Operations Management, or any related field
• Applicants with relevant warehouse management experience and appropriate educational qualifications may also be considered.

Professional Experience:

• At least five (5) years of relevant experience in warehouse management, warehouse operations, inventory management, materials management, or logistics.
• Must have at least three (3) years of proven experience in a managerial role handling warehouse personnel and overseeing overall warehouse operations.
• Preferably with experience in the construction, residential housing development, property development, or related industries.
• Proven experience in managing construction materials, tools, equipment, inventory systems, and material delivery schedules.

Knowledge and Skills Required:

• Strong knowledge of warehouse operations, inventory control, stock monitoring, and materials management procedures.
• Thorough understanding of inventory documentation, stock reconciliation, and warehouse reporting systems.
• Knowledgeable in material receiving, inspection, storage, issuance, transfer, dispatch procedures, and FIFO practices.
• Strong leadership, management, and executive decision-making skills.
• Excellent organizational, analytical, and problem-solving abilities.
• Computer literate with good knowledge of MS Office applications, particularly Microsoft Word and Excel.
• Excellent communication skills, both oral and written.
• Knowledgeable in proper materials handling, warehouse housekeeping, and workplace safety procedures.