Warehouse Admin Assistant

GOLDEN AXIS GLOBAL ENTERPRISES CORP.; Carmona; On-site; PHP 201,000 - 290,000; Full time

Job summary

GOLDEN AXIS GLOBAL ENTERPRISES CORP. in Carmona, Cavite seeks a Warehouse Admin Assistant to organize warehouse documents, maintain records, and support inventory control.

The role requires precise data entry, collaboration with logistics and purchasing teams, and routine reporting. The successful candidate will handle Excel-driven inventories, ensure accurate documentation, and maintain confidentiality of sensitive information.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Logistics, Supply Chain Management, or a related field.
• 1–2 years of experience in warehouse administration, inventory, logistics, or office administration is preferred.
• Proficient in Microsoft Office, particularly Excel, and familiar with Google Workspace or inventory management systems.

Responsibilities

• Prepare, organize, and maintain warehouse documents including receipts, POs, stock transfer forms, receiving reports, and inventory records.
• Encode and update inventory data in the company’s system or spreadsheets.
• Assist in monitoring incoming and outgoing stocks and ensure all transactions are documented.
• Coordinate with warehouse staff, purchasing, logistics, accounting, and other departments on inventory and delivery concerns.
• Prepare daily, weekly, and monthly inventory and warehouse reports.
• Check documents for completeness and accuracy before processing.
• Monitor and file warehouse records and ensure proper document organization.
• Reconcile physical inventory with system records and report discrepancies to the Warehouse Supervisor.
• Monitor delivery schedules and coordinate with suppliers, riders, or logistics personnel as needed.
• Assist in tracking damaged, returned, missing, or expired stocks.
• Handle administrative tasks such as answering calls, responding to inquiries, preparing correspondence, and maintaining records.
• Ensure confidentiality and proper handling of company and inventory-related information.
• Perform other administrative and warehouse-related duties as assigned by the supervisor.

Skills

Inventory control

Data entry

Microsoft Excel

Communication

Education

Bachelor’s degree in Business Administration/Office Administration/Logistics or related field

Tools

Google Workspace

Inventory management software

Job description

WAREHOUSE ADMIN ASSISTANT

Location: Carmona, Cavite

KEY RESPONSIBILITIES

• Prepare, organize, and maintain warehouse documents, including delivery receipts, purchase orders, stock transfer forms, receiving reports, and inventory records.
• Encode and update inventory data in the company’s system or spreadsheets.
• Assist in monitoring incoming and outgoing stocks and ensure that all transactions are properly documented.
• Coordinate with warehouse staff, purchasing, logistics, accounting, and other departments regarding inventory and delivery concerns.
• Prepare daily, weekly, and monthly inventory and warehouse reports.
• Check documents for completeness and accuracy before processing.
• Monitor and file warehouse records and ensure proper document organization.
• Assist in reconciling physical inventory with system records and report discrepancies to the Warehouse Supervisor.
• Monitor delivery schedules and coordinate with suppliers, riders, or logistics personnel when necessary.
• Assist in tracking damaged, returned, missing, or expired stocks.
• Handle administrative tasks such as answering calls, responding to inquiries, preparing correspondence, and maintaining records.
• Ensure confidentiality and proper handling of company and inventory-related information.
• Perform other administrative and warehouse-related duties as assigned by the supervisor.

KEY QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, Logistics, Supply Chain Management, or a related field; vocational/college graduates may also be considered depending on experience.
• With 1–2 years of experience in warehouse administration, inventory, logistics, or office administration is preferred.
• Knowledge of inventory procedures, warehouse documentation, and basic logistics processes.
• Proficient in Microsoft Office, particularly Excel, and familiar with Google Workspace or inventory management systems.
• Strong organizational and record-keeping skills.
• Keen attention to detail and accuracy in data entry and documentation.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Trustworthy and able to handle confidential company information.