Virtual Executive Assistant (DTC Product Management)

Ally; Metro Manila; On-site; PHP 766,000 - 975,000; Full time

Benefits offered by this job

Fully remote setup

Asia / US Time Zone

Mentorship and growth paths

Job summary

Ally is seeking an Executive Partner to become the operational backbone for fast-moving teams, ensuring materials, suppliers, and designers stay on track.

You will coordinate across multiple workstreams, keep systems organized, and provide clear progress updates to leadership, with a remote-first setup spanning Asia/US time zones. Applicants thrive on structure, communication, and delivering rapid execution.

Qualifications

• Experience in DTC, physical products, or supply chain.
• Highly organized with strong follow-through and attention to detail.
• Proactive and self-motivated -- doesn't wait to be told what to do next.
• Strong stakeholder coordination and communication skills.
• Experience with productivity software like monday.com (a plus).
• Has used AI tools in their workflow (preferred, not required).

Responsibilities

• Keep track of progress on all materials being sourced
• Brief suppliers and designers on requirements and updates
• Coordinate with all stakeholders to keep projects moving
• Record the progress and status of all projects in clear, organized systems
• Manage information flow across Slack, Notion, and Email
• Run clear weekly updates, briefs, and status reports
• Anticipate bottlenecks and flag issues before they become problems

Skills

DTC/physical products/supply chain

Highly organized

Proactive

Stakeholder coordination

AI tools in workflow

Tools

monday.com

Job description

Shortlisted candidates may be hired by Sep 11, 2026.

Fast-Track Hiring

Be the trusted partner who helps leaders scale with clarity, speed, and structure.

This role is perfect for people who thrive on organization, communication, and making fast-moving teams more effective.

Ally helps founders and leaders scale themselves before they scale their companies.

Founded by leaders who have scaled and operated 8-figure+ businesses, we partner with top operators and support clients including a NASDAQ-listed company.

We match Executive Partners (EPs) with fast-growing e-commerce and creative businesses to bring structure, clarity, and execution leverage -- blending human judgment with modern AI systems.

We're not a traditional VA agency. We're a modern operating partner helping global teams run smarter and faster.

The Role

As an Executive Partner, you'll be the operational backbone keeping hardware product pipelines on track -- tracking materials being sourced, briefing suppliers and designers, and making sure every stakeholder knows where things stand.

You’ll work closely with business leaders, coordinate across multiple workstreams, and keep the systems that companies run on organized and up to date.

What You’ll Do

• Keep track of progress on all materials being sourced
• Brief suppliers and designers on requirements and updatesCoordinate with all stakeholders to keep projects moving
• Record the progress and status of all projects in clear, organized systems
• Manage information flow across Slack, Notion, and Email
• Run clear weekly updates, briefs, and status reports
• Anticipate bottlenecks and flag issues before they become problems

What We’re Looking For

• Experience in DTC, physical products, or supply chain / sourcing
• Highly organized with strong follow-through and attention to detail
• Proactive and self-motivated -- doesn't wait to be told what to do next
• Strong stakeholder coordination and communication skills
• Experience with productivity software like monday.com (a plus)
• Has used AI tools in their workflow (preferred, not required)

What You’ll Get

• Attractive starting rate and grow fast -- starting at USD $1,100 - $1,400 / month
• Direct access to global founders and operators
• Mentorship and clear growth paths
• Fully remote setup
• Asia / US Time Zone
• Work that truly matters -- every system you build impacts real global brands