Virtual Assistant (Remote - Philippines)

LeadMaker; Philippines; Remote; PHP 134,000 - 268,000; Full time

Job summary

LeadMaker is seeking a detail-oriented Virtual Assistant to support US-based clients from the Philippines. The role focuses on day-to-day administrative tasks, calendar and email management, CRM updates, document prep and research, with opportunities to streamline workflows.

You’ll work remotely, coordinating with teams and clients to keep operations running smoothly while providing proactive, high-quality support and clear communication.

Qualifications

• Excellent written and spoken English with a professional tone.
• Proactive self-starter able to anticipate needs and manage time well in a remote setting.
• Highly organized with exceptional attention to detail and ability to juggle priorities.
• Tech-savvy and comfortable with Google Workspace, MS Office, CRMs and project management tools.
• Adaptable and resilient, able to pivot as priorities shift under pressure.
• Results-oriented and focused on contributing to client success.

Responsibilities

• Calendar & Email Management: Coordinate calendars, schedule meetings and triage inboxes.
• Data Entry & CRM Updates: Keep client CRMs accurate and up to date.
• Document Preparation: Create, proofread and format presentations, reports and proposals.
• Research & Reporting: Conduct online research and deliver concise summaries.
• Travel & Event Coordination: Arrange logistics and itineraries.
• Customer & Client Support: Handle inquiries and follow up on items.
• Process Optimization: Suggest and implement improvements to workflows and templates.

Skills

Excellent communication

Proactive

Highly organized

Tech savvy

Adaptable & resilient

Results oriented

Prior experience in admin/customer

Reliable home setup

Tools

Google Workspace

MS Office

CRM (Salesforce/HubSpot)

Asana

Trello

Job description

Remote (Work from Anywhere in the Philippines)

Are you a highly organized, proactive and tech savvy individual who loves keeping things running smoothly? We are seeking a Virtual Assistant to support our US based clients with day to day administrative tasks and help them focus on growth.

What You’ll Do

• Calendar & Email Management: Coordinate calendars, schedule meetings and triage inboxes
• Data Entry & CRM Updates: Keep client CRMs (e.g. Salesforce, HubSpot) accurate and up to date
• Document Preparation: Create, proofread and format presentations, reports and proposals
• Research & Reporting: Conduct online research on prospects, industries or tools and deliver concise summaries
• Travel & Event Coordination: Arrange logistics, itineraries and accommodations
• Customer & Client Support: Handle routine inquiries, follow up on outstanding items and elevate as needed
• Process Optimization: Suggest and implement improvements to workflows, systems or templates

What We’re Looking For

• Excellent Communication: Strong written and verbal English skills with a professional phone and email presence
• Proactive Self Starter: Able to anticipate needs, take initiative and manage time effectively in a remote setting
• Highly Organized: Superb attention to detail and the ability to juggle multiple tasks and priorities
• Tech Savvy: Comfortable with Google Workspace, MS Office, CRMs and project management tools (e.g. Asana, Trello)
• Adaptable & Resilient: Able to pivot quickly, handle changing priorities and remain calm under pressure
• Results Oriented: Driven to exceed expectations and contribute to client success
• Prior Experience (a Plus): Background in administrative support, customer service or a similar role but enthusiasm and aptitude matter most
• Reliable Setup: Stable high speed internet and a quiet dedicated home office

Why Join Us

• Opportunity to work with exciting US based companies and gain international experience
• Be a crucial part of our clients operations and directly contribute to their growth
• Access to training and development to refine your skills
• Competitive compensation package
• Supportive and collaborative team environment

More Open Positions

We’re hiring Sales Representatives to turn warm leads into booked appointments for fast-growing US companies. You’ll make outbound calls, build rapport with prospects, qualify their needs, and secure meetings for our Account Executives. If you’re a confident communicator who thrives on hitting targets and loves helping businesses grow, we want you on our team!

Highly Engaging Lead Generation and Support.

Outsourced lead generation, virtual assistants, and marketing support that scale with your business.

We help businesses attract qualified leads, improve outreach, and turn marketing efforts into consistent sales opportunities through smart, scalable systems.