Vendor Management Assistant

MicroSourcing; Manila; On-site; PHP 279,000 - 468,720; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Career growth

Inclusive culture

Job summary

MicroSourcing is seeking a Vendor Management Assistant to coordinate vendor onboarding and documentation from a home-based setup. The role focuses on maintaining records and ensuring compliance with internal SLAs.

The successful candidate will review packets, update W-9s, licenses, and insurance certificates while collaborating with internal teams and external vendors to resolve issues efficiently. A strong attention to detail and proactive communication are essential.

Qualifications

• Associate degree and/or 1+ years of accounting experience.
• Advanced degree and/or professional certifications are a plus.
• Ability to work in a dynamic, fast-paced environment while managing multiple tasks and deadlines.
• Proficient in Microsoft Office, particularly Excel, with the ability to quickly learn new software.
• Strong attention to detail and accuracy.
• Excellent professionalism, interpersonal, customer service, and teamwork skills.
• Strong communication skills with the ability to collaborate effectively with internal and external stakeholders.

Responsibilities

• Review and process new vendor packets, ensuring all required documentation is complete through coordination with internal and external stakeholders.
• Accurately maintain vendor records, including W-9s, insurance certificates, professional licenses, and other required documentation, while meeting established SLAs.
• Validate W-9 information, General Liability, and Workers' Compensation insurance documentation within SLA requirements.
• Manage ongoing vendor database maintenance, including tracking document expirations, insurance renewals, regulatory requirements, and supporting documentation.
• Ensure accuracy and efficiency when using internal accounting systems and external partner platforms.
• Communicate effectively with internal teams and external vendors to resolve documentation and processing issues.
• Perform other duties and special projects as assigned.

Skills

Microsoft Excel

Attention to detail

Communication skills

Teamwork

Customer service

Stakeholder collaboration

Education

Associate degree

Advanced degree

Professional certifications

Tools

Microsoft Office

Excel

Job description

Position

Vendor Management Assistant

Work Setup

Work from home

Benefits

• Competitive Rewards: Enjoy above‑market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work‑Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Qualifications

• Associate degree and/or 1+ years of accounting experience.
• Advanced degree and/or professional certifications are a plus.
• Ability to work in a dynamic, fast‑paced environment while managing multiple tasks and deadlines.
• Proficient in Microsoft Office, particularly Excel, with the ability to quickly learn new software.
• Strong attention to detail and accuracy.
• Excellent professionalism, interpersonal, customer service, and teamwork skills.
• Strong communication skills with the ability to collaborate effectively with internal and external stakeholders.

Key Responsibilities

• Review and process new vendor packets, ensuring all required documentation is complete through coordination with internal and external stakeholders.
• Accurately maintain vendor records, including W-9s, insurance certificates, professional licenses, and other required documentation, while meeting established SLAs.
• Validate W-9 information, General Liability, and Workers' Compensation insurance documentation within SLA requirements.
• Manage ongoing vendor database maintenance, including tracking document expirations, insurance renewals, regulatory requirements, and supporting documentation.
• Ensure accuracy and efficiency when using internal accounting systems and external partner platforms.
• Communicate effectively with internal teams and external vendors to resolve documentation and processing issues.
• Perform other duties and special projects as assigned.