Vendor Coordinator I

Astreya Consultancy India; Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

Astreya Consultancy India seeks a Vendor Analyst to drive data and operations for subcontractor and staffing-partner programs. You will maintain vendor master data, compliance records and spend reporting to support the Vendor Manager in negotiations, governance, and risk management.

This hands-on role emphasizes turning fragmented third-party labour data into a clear monthly cadence, flagging risks before they reach clients, and preparing summaries for quarterly business reviews.

Qualifications

• Experience in data analysis and vendor performance reporting.
• Strong compliance and documentation skills.
• Ability to turn spend data into actionable insights for management.

Responsibilities

• Build and maintain vendor scorecards covering fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT on partner-delivered work
• Produce the monthly and quarterly vendor reporting pack: spend by vendor, region, client and role type; subcontracted headcount; trend and variance commentary
• Benchmark partner rate cards by role and geography - against market data and against each other - and surface where Astreya is paying above pattern
• Track savings and consolidation targets against actuals; flag run-rate drift and out-of-pattern spend early
• Prepare QBR packs, executive summaries and escalation briefs for the Vendor Manager

Skills

Data analysis

Vendor management

Reporting

Compliance

Stakeholder comms

Tools

MS Excel

ERP software

Vendor mgmt system

Job description

Vendor Analyst - Subcontractor & Staffing Partners

Reports to: Vendor Manager, Subcontractor & Staffing Partners

Department: [Vendor Management / Procurement]

Job type: Full-time, permanent

Travel: Minimal - occasional travel for partner reviews

Role purpose

The Vendor Analyst is the data and operations engine behind Astreya's subcontractor and staffing-partner programme. You maintain the vendor master data, compliance records and spend reporting that the Vendor Manager relies on to negotiate, govern and - where necessary - exit partner relationships. You will turn a fragmented picture of third-party labour spend, fill rates and compliance status into a clear, trusted monthly cadence, and flag the risks in it before they reach a client.

This is a hands-on analytical role with high visibility. You will not own commercial negotiations, but you will build the evidence base those negotiations are won with.

Key responsibilities

Reporting & analysis (approx. 40%)

• Build and maintain vendor scorecards covering fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT on partner-delivered work
• Produce the monthly and quarterly vendor reporting pack: spend by vendor, region, client and role type; subcontracted headcount; trend and variance commentary
• Benchmark partner rate cards by role and geography - against market data and against each other - and surface where Astreya is paying above pattern
• Track savings and consolidation targets against actuals; flag run-rate drift and out-of-pattern spend early
• Prepare QBR packs, executive summaries and escalation briefs for the Vendor Manager

Vendor operations & data (approx. 30%)

• Own the vendor master data: legal entities, contacts, contract dates, notice periods, renewal and expiry alerts
• Run vendor onboarding administration - intake forms, due diligence packs, banking and tax documentation, system and portal setup
• Maintain the contract repository and supporting document trail in an audit-ready state
• Administer timesheets and purchase orders for subcontracted resource; support month-end accruals with Finance
• Manage the vendor request and exception queue, and chase open actions arising from vendor reviews

Compliance & controls (approx. 20%)

• Track and evidence compliance across the partner base: insurance certificates, background and right-to-work checks, security and privacy training, local licensing and labour requirements
• Operate an expiry-tracking process so no resource works on a client site with lapsed documentation
• Reconcile vendor invoices against SOWs, timesheets, rate cards and approved POs; investigate and clear disputes with Accounts Payable
• Recommend invoices for approval; approval authority sits with the Vendor Manager

Sourcing support (approx. 10%)

• Run the mechanics of RFPs and RFQs - distributing documents, collating responses, building comparison and scoring matrices
• Support bid teams with sourcing data, historical rates and coverage information for new and expanding accounts