Vendor Coordinator I

Astreya Partners Inc. Under the name Astreya PHP, Philippine Branch; Taguig; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

Astreya Philippines is seeking a Vendor Analyst to support subcontractor and staffing-partner programs. You will maintain vendor master data, complete compliance records, and generate spend reporting used by Vendor Manager for negotiations and governance.

This hands-on analytics role emphasizes turning fragmented data into a clear monthly cadence and flagging risks before client review. This role focuses on reporting, data integrity, and operational effectiveness within our vendor management

Qualifications

• Experience with vendor performance reporting and analytics.
• Ability to manage vendor master data and onboarding processes.
• Knowledge of compliance controls and contract management.
• Experience supporting sourcing, RFPs and supplier comparisons.

Responsibilities

• Build and maintain vendor scorecards and monthly/quarterly reporting packs.
• Own vendor master data, onboarding, contract repository and administration.
• Track compliance across the partner base and reconcile invoices.
• Run RFPs/RFQs and provide data for sourcing decisions.

Skills

Reporting & analysis

Vendor data management

Compliance & controls

Sourcing support

Job description

Vendor Analyst — Subcontractor & Staffing PartnersReports to: Vendor Manager, Subcontractor & Staffing PartnersDepartment: [Vendor Management / Procurement]Job type: Full-time, permanentTravel: Minimal - occasional travel for partner reviews

Role purpose

The Vendor Analyst is the data and operations engine behind Astreya's subcontractor and staffing-partner programme. You maintain the vendor master data, compliance records and spend reporting that the Vendor Manager relies on to negotiate, govern and — where necessary — exit partner relationships. You will turn a fragmented picture of third-party labour spend, fill rates and compliance status into a clear, trusted monthly cadence, and flag the risks in it before they reach a client. This is a hands-on analytical role with high visibility. You will not own commercial negotiations, but you will build the evidence base those negotiations are won with.

Key responsibilities

• Reporting & analysis (approx. 40%) Build and maintain vendor scorecards covering fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT on partner-delivered work. Produce the monthly and quarterly vendor reporting pack: spend by vendor, region, client and role type; subcontracted headcount; trend and variance commentary. Benchmark partner rate cards by role and geography - against market data and against each other - and surface where Astreya is paying above pattern. Track savings and consolidation targets against actuals; flag run-rate drift and out-of-pattern spend early. Prepare QBR packs, executive summaries and escalation briefs for the Vendor Manager.
• Vendor operations & data (approx. 30%) Own the vendor master data: legal entities, contacts, contract dates, notice periods, renewal and expiry alerts. Run vendor onboarding administration - intake forms, due diligence packs, banking and tax documentation, system and portal setup. Maintain the contract repository and supporting document trail in an audit-ready state. Administer timesheets and purchase orders for subcontracted resource; support month-end accruals with Finance. Manage the vendor request and exception queue, and chase open actions arising from vendor reviews.
• Compliance & controls (approx. 20%) Track and evidence compliance across the partner base: insurance certificates, background and right-to-work checks, security and privacy training, local licensing and labour requirements. Operate an expiry-tracking process so no resource works on a client site with lapsed documentation. Reconcile vendor invoices against SOWs, timesheets, rate cards and approved POs; investigate and clear disputes with Accounts Payable. Recommend invoices for approval; approval authority sits with the Vendor Manager.
• Sourcing support (approx. 10%) Run the mechanics of RFPs and RFQs - distributing documents, collating responses, building comparison and scoring matrices. Support bid teams with sourcing data, historical rates and coverage information for new and expanding accounts.

Astreya is a global IT managed services provider dedicated to creating technology solutions that are reliable and human-centered. We partner with the world’s most innovative organizations to optimize modern IT environments across the digital workplace, cloud, data, AI, and enterprise platforms. Our people are our strength. Across regions and roles, Astreyans bring deep expertise, curiosity, and a commitment to excellence. We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth. At Astreya, transparency, accountability, and trust guide how we work with each other and our customers. We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact. Join us to build solutions that matter and shape the future of IT together. Onwards and upwards!