TURNOVER ASSISTANT - BINAN

P.A. Alvarez Properties And Development Corporation; Laguna; On-site; PHP 223,200 - 357,120; Full time

Job summary

P.A. Alvarez Properties And Development Corporation is seeking a Turnover Assistant to provide administrative and operational support to the Property Management Department.

You will assist project sites, coordinate with internal departments, prepare reports and documents, and schedule turnover activities and unit inspections. The role involves handling Requests for Payment, Purchase Requests, and coordinating with various departments on owner and site-related concerns.

Qualifications

• Graduate of a 4-year course and/or related field in housing.
• At least 1 year of experience in Property Management.
• Proficient in MS Office.

Responsibilities

• Provide administrative and operational support to all project sites and ensure timely resolution of site requirements.
• Prepare and process Requests for Payment (RFP) for service and utility providers, as well as Purchase Requests (PR) for materials, office supplies, and maintenance supplies.
• Coordinate with various departments regarding concerns of unit owners, site operations, and other property management-related matters.
• Prepare liquidation reports and ensure timely submission of accounting-related documents and requirements.
• Manage the PMD office calendar, schedule meetings, appointments, and other official engagements.
• Prepare and consolidate reports, presentations, and other documents as required by the PMD Senior Lead.
• Respond to inquiries from employees, clients, and stakeholders regarding PMD concerns.
• Coordinate and reserve meeting rooms for official meetings and activities.
• Arrange travel, transportation, and accommodation requirements for official business trips.
• Assist in the turnover and inspection of units, ensuring compliance with established company standards and procedures.
• Provide operational support to project sites by serving as relief personnel whenever necessary.
• Report directly to the PMD Senior Lead and recommend improvements to PMD processes, systems, and operational procedures.

Skills

Communication

Decision making

Negotiation

Listening

Education

4-year degree in housing-related field

Tools

MS Office

Job description

JOB SUMMARY:

The Turnover Assistant provides administrative and operational support to the Property Management Department (PMD) by assisting project sites, coordinating with internal departments, preparing reports and administrative documents, scheduling meetings and turnover activities, and supporting unit inspections and turnovers to ensure efficient PMD operations.

DUTIES AND RESPONSIBILITIES:

• Provide administrative and operational support to all project sites and ensure timely resolution of site requirements.
• Prepare and process Requests for Payment (RFP) for service and utility providers, as well as Purchase Requests (PR) for materials, office supplies, and maintenance supplies.
• Coordinate with various departments regarding concerns of unit owners, site operations, and other property management-related matters.
• Prepare liquidation reports and ensure timely submission of accounting-related documents and requirements.
• Manage the PMD office calendar, schedule meetings, appointments, and other official engagements.
• Prepare and consolidate reports, presentations, and other documents as required by the PMD Senior Lead.
• Respond to inquiries from employees, clients, and stakeholders regarding PMD concerns.
• Coordinate and reserve meeting rooms for official meetings and activities.
• Arrange travel, transportation, and accommodation requirements for official business trips..
• Assist in the turnover and inspection of units, ensuring compliance with established company standards and procedures.
• Provide operational support to project sites by serving as relief personnel whenever necessary.
• Report directly to the PMD Senior Lead and recommend improvements to PMD processes, systems, and operational procedures.

MINIMUM QUALIFICATIONS:

• Graduate of any 4-year course and/or related in the field of housing
• Should have at least 1 year’s experience in Property Management
• MS Office
• Good communication skills, decision-making skills, negotiation skills & listening skills.
• Familiar with Accounting, Housekeeping, Security and Safety, and General Administration.
• Service-oriented and good interpersonal skills.