Treasury Assistant

Fly Ace Corporation; Metro Manila; On-site; PHP 279,000 - 424,000; Full time

Job summary

Fly Ace Corporation is seeking a Treasury Assistant to deliver efficient administrative support to the treasury department, ensuring timely processing of financial transactions and accurate recording within policy bounds.

You will handle disbursement processing, bank reconciliations, reports, and coordination with banks, SAP updates, and compliance with budget KPIs.

A minimum of BS Accountancy and 1 year experience in cash disbursement; willing to work in Pasay City.

Qualifications

• One year solid experience on cash disbursement.
• Willing to work in Pasay City.
• BS Accountancy or related 4-year degree.

Responsibilities

• Prepare payment requests for department expenses and process disbursement documents.
• Update SAP disbursement records and maintain vouchers filing.
• Monitor bank statements and checks (stale/cleared) and coordinate with banks.

Skills

Computer proficiency

Inter-personal skills

Communication skills

Multi-tasking

Analytical skills

Priority skills

Customer service skills

Education

BS Accountancy or related 4-year degree

Job description

JOB SUMMARY AND KEY JOB RESULTS

The Treasury Assistant is primarily tasked to render efficient administrative services for the department and to all related companies. The position calls for ensuring that all department programs are successfully executed, implementing consistently the policies within the bounds of the VMOS, and identifying the critical requirements needed by the department to achieve its performance scorecard, KRAs and KPIs.Key job result areas include on-time processing of all financial transactions within his area of responsibility, on-time delivery of financial reports, complete and accurate recording of financial transactions and adherence to department budget.

I. PLANNING

• 1) Recommends improvements on disbursement procedure.

II. DOING/EXECUTION

• 2) Prepares payment request forms on expenses pertaining to the department.
• Processes and prepares the following:
  • a. Check disbursement vouchers
  • b. Customized and Manual checks
  • c. Summary of issued checks
  • d. Request for auto-credit
  • e. Request for corporate check writing
  • f. Excel file update on check issuances (check register)
• 3) Downloads and update master file on bank soa for all banks
• 4) Confirms incoming deposits for CWO sales order transactions
• 5) Prepares intercompany fund transfers (weekly and as needed)
• 6) Computes commission for Samonette
• 7) Summarizes weekly payment list for funding
• 8) Notifies all concerned on auto-credits
• 9) Updates disbursements transactions in the system (SAP)
• 10) Processes and issues pay card application and coordinates with the banks on this
• 11) Filing of vouchers

III. CHECKING/MONITORING

• 1) Checks cleared checks with bank statement
• 2) Monitors stale checks
• 3) Monitors issuance of pay card application
• 4) Monitors retrieval of cancelled checks based on check numbers.

IV. ACTING/ADJUSTING

• 1) Implements adjustments as a result of checking / reconciliation of documents with approval of immediate superior.

V. OTHERS

• 1) Performs related functions as required by the Immediate Superior.
• 2) Reconciles with HCWRC tenants on payments received

COMPETENCY REQUIREMENTS

I. KNOWLEDGE

• 1.1 General Accounting principles with focus on cash management;
• 1.2 General knowledge of data entry procedure.
• 1.3 Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures.
• 1.4 Aptitude for working with numbers.

II. SKILLS

• 2.1 Computer proficiency – on MS Office applications; system proficiency based on the requirements of the operation
• 2.2 Inter-personal skills – relates to internal and external contacts;
• 2.3 Communication skills – ability to convey simple message or instruction; ability to compose simple communication letters;
• 2.4 Multi-tasking skills – ability to work from simple to complex task on a given time;
• 2.5 Analytical skills – ability to comprehend relationships of data/information at hand;
• 2.6 Priority skills – ability to organize tasks according to level of importance;
• 2.7 Customer service skills – ability to address issues and concern within his level of authority.

III. EDUCATIONAL ATTAINMENT

BS Accountancy or any 4-year related business courses.

IV. EXPERIENCE

One (1) year solid experience on cash disbursement functions

*Must be willing to work in Pasay City.