Traveling Event Operations Coordinator | Permanent WFH

BizForce; Metro Manila; Remote; PHP 350,000 - 550,000; Full time

Benefits offered by this job

Permanent Work From Home

Leave Credits

Monetary Allowance

Annual Bonus

Weekly Paychecks

Fixed Weekends Off

Thriving Company Culture with Complete

Job summary

BizForce is a fast-growing global outsourcing company seeking a Traveling Event Operations Coordinator to plan, coordinate, and onsite execute international corporate meetings, conferences, and special events. The role involves close collaboration with hotels, venues, transportation providers, vendors, and internal teams to deliver seamless experiences from arrival to departure.

With approximately 50%–70% international travel, this position offers exposure to global business operations,

Qualifications

• Bachelor's degree preferred.
• Experience in event coordination, hospitality, travel management, customer service, or administrative operations is an advantage.
• Early-career professionals and recent graduates with strong organizational and interpersonal skills encouraged to apply.
• Confident and personable, with ability to communicate professionally with international clients, vendors and attendees.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Detail-oriented, proactive, resourceful, and able to work independently or collaboratively.
• Willingness to work flexible schedules, including evenings, weekends and holidays when required by event operations.
• Must travel internationally approximately 50%–70% of the time.
• Must possess a valid passport and be able to obtain visas and travel documentation.
• Comfortable traveling on short notice and adjusting schedules based on business needs.
• Willing to support events across multiple countries and time zones.
• Able to manage frequent travel while maintaining a high standard of professionalism and operational efficiency.
• Amenable to work during US hours.
• Must be willing to undergo a background check.

Responsibilities

• Collaborate with the registration team to support attendee management, registration logistics, and event preparations.
• Assist in coordinating offsite events, restaurant reservations, entertainment, and special activities.
• Communicate with hotels, venues, transportation companies, and third-party vendors to confirm event requirements.
• Prepare event materials, logistical schedules, transportation manifests, and other operational documents.
• Ensure all event arrangements align with client expectations, timelines, and operational requirements.

Skills

Organizational skills

Communication

Travel coordination

Microsoft Office (Excel, Word, Outlook

Education

Bachelor's degree in Hospitality Management, Tourism, Event Management, Business Administration, Communications, or related field

Tools

Excel

Word

Outlook

Job description

We are seeking an enthusiastic, highly organized, and adaptable Traveling Event Operations Coordinator to join our growing global events team. This exciting opportunity is ideal for an ambitious professional who enjoys traveling, meeting new people, and bringing world-class events to life.

In this role, you will support the planning, coordination, and onsite execution of international corporate meetings, conferences, and special events. You will work closely with hotels, venues, transportation providers, vendors, and internal teams to ensure seamless event experiences from arrival to departure.

With approximately 50%–70% international travel, this position offers exceptional exposure to global business operations, opportunities to develop valuable professional skills, and the potential to advance your career within an international organization.

Key Responsibilities

• Collaborate with the registration team to support attendee management, registration logistics, and event preparations.
• Assist in coordinating offsite events, restaurant reservations, entertainment, and special activities.
• Communicate with hotels, venues, transportation companies, and third-party vendors to confirm event requirements.
• Prepare event materials, logistical schedules, transportation manifests, and other operational documents.
• Ensure all event arrangements align with client expectations, timelines, and operational requirements.

Onsite Event Operations & Execution

• Travel internationally to support the successful execution of corporate meetings, conferences, and special events.
• Oversee meeting room preparations, equipment setup, event materials, and onsite logistical arrangements.
• Coordinate with hotel and venue staff to ensure room layouts, food and beverage services, and other requirements comply with Banquet Event Orders (BEOs).
• Monitor event schedules, room refreshments, catering services, and operational activities to ensure seamless execution.
• Confirm staffing arrangements and event logistics with venue representatives before scheduled activities.
• Coordinate with entertainers, suppliers, and service providers to ensure timely delivery of services.
• Track event attendance and maintain accurate participation records according to client requirements.
• Address unexpected operational challenges and provide timely solutions to maintain a positive attendee experience.

International Travel & Transportation Coordination

• Coordinate airport arrivals, departures, and ground transportation for event participants.
• Prepare and maintain transportation manifests, schedules, and departure notifications.
• Work directly with transportation providers to ensure accurate, timely, and seamless transfers.
• Coordinate flight changes, travel disruptions, and itinerary adjustments with designated airline or travel vendors.
• Provide onsite assistance to attendees experiencing travel-related concerns.
• Adapt quickly to last-minute travel changes and evolving event requirements.

Vendor Coordination & Event Reporting

• Maintain professional relationships with venue personnel, hospitality teams, transportation providers, and event vendors.
• Verify that contracted services are delivered according to agreed specifications and schedules.
• Monitor food and beverage consumption and maintain accurate records for future event planning.
• Participate in operational briefings and coordination meetings with venue staff.
• Document event activities, logistical updates, and operational observations.
• Support post-event evaluations and identify opportunities to improve future event experiences.

Qualifications

• Bachelor's degree in Hospitality Management, Tourism, Event Management, Business Administration, Communications, or a related field is preferred.
• Previous experience in event coordination, hospitality, travel management, customer service, or administrative operations is an advantage.
• Early-career professionals and recent graduates with strong organizational and interpersonal skills are encouraged to apply.
• Confident and personable, with the ability to communicate professionally with international clients, vendors, and event attendees.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Detail-oriented, proactive, resourceful, and capable of working independently or collaboratively.
• Willingness to work flexible schedules, including evenings, weekends, and holidays when required by event operations.
• Must be willing and able to travel internationally approximately 50%–70% of the time.
• Must possess a valid passport and be able to obtain necessary visas and travel documentation, subject to applicable requirements.
• Comfortable traveling on short notice and adjusting schedules based on business needs.
• Willing to support events across multiple countries and time zones.
• Able to manage frequent travel while maintaining a high standard of professionalism and operational efficiency.
• Amenable to work during US hours
• Must be willing to undergo a background check as part of the hiring process.

Perks

• Permanent Work From Home
• Leave Credits
• Monetary Allowance
• Annual Bonus
• Weekly Paychecks
• Fixed Weekends Off
• Thriving Company Culture with Complete Autonomy
• Exclusive Specialized Training Programs
• Unlock Your Potential with a Highly Competitive Salary

Who are we?

BizForce is one of the fastest-growing global outsourcing companies in the world, founded in the US in Tucson, Arizona and is now operational in PH!

Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.