Transport Billing Coordinator

SF Express Philippines Inc.; Laguna; On-site; PHP 250,000 - 350,000; Full time

Job summary

SF Express Philippines Inc. is seeking a detail-oriented Transportation Billing Specialist to verify and reconcile invoices, generate drafts, and ensure timely billing. The role requires strong numerical and analytical abilities, with experience in logistics or freight billing preferred.

Responsibilities include coordinating with Operations, Finance, and service providers, maintaining audit-ready records, and driving process improvements to enhance billing accuracy and efficiency.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Logistics, or related field.
• 1–2 years experience in transportation billing, logistics operations, finance support, or freight forwarding.
• Knowledge of transportation billing processes and logistics documentation.
• Strong analytical, reconciliation, and problem-solving skills.
• High attention to detail and accuracy in financial and operational records.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent communication and coordination skills with the ability to manage priorities and deadlines.

Responsibilities

• Verify transportation invoices for accuracy, completeness, and policy compliance.
• Reconcile charges against delivery records, transport orders, proof of delivery, and docs.
• Prepare and generate draft invoices prior to final billing.
• Coordinate with Operations, Finance, Customer Service, and providers to resolve issues.
• Review billing data to ensure accurate charge allocation and timely invoices.
• Maintain organized billing records for audit and compliance.
• Monitor billing timelines to ensure timely invoice submission.
• Investigate and escalate billing discrepancies or missing documentation.
• Ensure compliance with internal financial controls and procedures.
• Support process improvement to enhance billing accuracy and efficiency.

Skills

Analytical skills

Billing knowledge

Excel proficiency

Attention to detail

Communication skills

Time management

Reconciliation

Problem-solving

Education

Bachelor's degree in Accounting or related field

Tools

Microsoft Excel

Job description

Core Responsibilities

• Verify transportation invoices for accuracy, completeness, and compliance with customer agreements and company policies.
• Reconcile transportation charges against delivery records, transport orders, proof of delivery, and supporting documentation.
• Prepare and generate draft invoices for transportation services prior to final billing.
• Coordinate with Operations, Finance, Customer Service, and transportation providers to resolve billing discrepancies and documentation issues.
• Review billing data to ensure accurate charge allocation and timely invoice preparation.
• Maintain organized billing records and supporting documentation for audit and compliance purposes.
• Monitor billing timelines to ensure invoices are prepared and submitted within agreed service standards.
• Investigate and elevate billing exceptions, disputed charges, or missing documentation for timely resolution.
• Ensure compliance with internal financial controls and transportation billing procedures.
• Support process improvement initiatives to enhance billing accuracy, efficiency, and operational performance.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Logistics, Supply Chain Management, or a related field.
• 1-2 years experience in transportation billing, logistics operations, finance support, or freight forwarding
• Knowledge of transportation billing processes and logistics documentation.
• Strong analytical, reconciliation, and problem-solving skills.
• High attention to detail and accuracy in financial and operational records.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent communication and coordination skills with the ability to manage multiple priorities and meet deadlines.