Temporary Seafarer Documentation Coordinator

Odfjell; Manila; Hybrid; PHP 279,000 - 391,000; Full time

Job summary

Odfjell in Manila is seeking a Temporary Documentation Coordinator to support the Crewing Operations group. You will be focused, detail-oriented, and able to work with urgency to complete duties accurately.

The role involves managing crew documents for 7–8 vessels, liaising with external stakeholders, ensuring COP/COC validity, coordinating vaccinations and training enrollments, and uploading records into the Compas and MISMO Marina systems, while maintaining both electronic and hard-copy files.

Qualifications

• College graduate in Science or Management or equivalent.
• At least 1 year of related work experience.
• Proficiency with Microsoft Word, Excel and PowerPoint.
• Keen eye for detail, works well under pressure, takes ownership and follows through.
• Good written and verbal communication skills.
• Ability to multitask and work independently.

Responsibilities

• Document handling for crew across 7–8 vessels in CIMS (Crew Information Management System).
• Act as liaison and company representative for external stakeholders.
• Monitor COP/COC validity in MISMO Marina prior to dispatch.
• Endorse crew for vaccination renewals and DOH clinic scheduling.
• Endorsement of crew to training centers for license upgrades.
• Collect dispatch crew envelopes and upload in Compas.
• Encode, scan, and link documents to coded records.
• Maintain seafarers 201 file (electronic and hard copy).
• Tag documents by naming standard and verify completeness for dispatch.
• Prepare employment contracts and extensions as approved.
• Address online registration/processing and reporting needs.
• Monitor flag-state renewals (NMA, MPA, MI, SA) and related tasks.

Skills

Detail-oriented

Sense of urgency

Customer service

Team-oriented

Multitask

Independent work

Education

College degree in Science or Management

Tools

MS Word

MS Excel

PowerPoint

Job description

Odfjell in Manila is seeking a Temporary Documentation Coordinator to support the Crewing Operations group. You will be focused, detail-oriented, and able to work with urgency to complete duties accurately.

The role involves managing crew documents for 7–8 vessels, liaising with external stakeholders, ensuring COP/COC validity, coordinating vaccinations and training enrollments, and uploading records into the Compas and MISMO Marina systems, while maintaining both electronic and hard-copy files.