Technical Assistant - QC

Pioneer Specialty Building Systems, Inc.; Quezon City; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Company Christmas gift

Company events

Employee discount

Health insurance

Life insurance

Job summary

Pioneer Specialty Building Systems, Inc. is seeking a Technical Assistant to provide analytical, administrative, and commercial support to the SVP. You will help coordinate business initiatives, monitor performance, and prepare management reports and presentations.

You will gather and analyze data across departments, track project progress, consolidate reports, and ensure timely reporting of KPIs. The role requires strong organization, attention to detail, and the ability to manage multiple

Qualifications

• Bachelor's degree in business/engineering/economics or related field.
• 3–5 years of relevant experience in executive support, business analysis, project coordination, or commercial support.
• Experience supporting senior management; construction/manufacturing/industrial preferred.

Responsibilities

• Consolidate reports from departments for management review.
• Prepare dashboards and presentations for the SVP.
• Monitor KPIs, project updates, and deliverables.
• Coordinate cross-functional projects and track milestones.
• Manage SVP calendar, meetings, travel, and briefing materials.
• Support communications with internal and external stakeholders.
• Prepare routine reports and maintain confidential files.
• Assist in organizing management reviews and events.

Skills

Business Acumen

Reporting & Analysis

Project Coordination

Data Analysis

KPI Monitoring

Excel

PowerPoint

Word

ERP Systems

PM Tools

Education

Bachelor's Degree in Business Administration, Management, Industrial Engineering, Engineering, Marketing, Economics, Finance, or related field

Tools

ERP Systems

Project Management Tools

Job description

I. Job Summary

The Technical Assistant provides analytical, technical, commercial, and administrative support to the SVP by assisting in the coordination of business initiatives, monitoring project and operational performance, preparing management reports, and facilitating communication across departments.

The role is responsible for gathering and analyzing business information, tracking project progress, coordinating follow-ups on key action items, and ensuring timely preparation of reports and presentations that support business decisions. This position requires strong organizational skills, business acumen, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

II. Roles and Responsibilities Business and Commercial Support

• Assist in consolidating sales, operational, and financial reports from various departments for management review.
• Prepare business performance reports, dashboards, and presentations for the SVP.
• Monitor key performance indicators (KPIs), project updates, and departmental deliverables.
• Conduct market research, competitor analysis, and industry benchmarking as required.
• Assist in preparing business proposals, feasibility studies, and commercial presentations.
• Gather and organize business data to support planning and decision-making.

Project Coordination

• Coordinate assigned cross-functional projects and monitor implementation schedules.
• Track project milestones, deliverables, timelines, and action plans.
• Follow up with department representatives regarding project updates and pending deliverables.
• Prepare project status reports and summarize project risks, issues, and recommendations.
• Maintain project documentation and ensure timely reporting of progress.

Executive Support

• Manage the SVP's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, and briefing materials.
• Coordinate internal and external meetings and ensure completion of agreed action items.
• Screen and organize correspondence, reports, and documents requiring the SVP's attention.
• Maintain organized records of executive documents and confidential files.

Stakeholder Coordination

• Coordinate with Sales, Operations, Finance, Supply Chain, Engineering, HR, and other departments regarding assigned initiatives.
• Facilitate communication between the SVP and internal stakeholders to ensure timely exchange of information.
• Coordinate with clients, suppliers, consultants, and external partners for meetings and project requirements as instructed.
• Assist in organizing management meetings, business reviews, and special events.

Administrative Support

• Prepare routine reports, correspondence, and executive documentation.
• Ensure proper filing and maintenance of business records and confidential information.
• Monitor completion of assigned action items and provide regular status updates.
• Perform other related duties assigned by the SVP.

III. Qualifications Education

• Bachelor's Degree in Business Administration, Management, Industrial Engineering, Engineering, Marketing, Economics, Finance, or any related field.

Experience

• Minimum of 3-5 years of relevant experience in executive support, business analysis, project coordination, commercial support, or business operations.
• Experience supporting senior management is an advantage.
• Experience in construction, manufacturing, or industrial industries is preferred.

IV. Preferred SkillsTechnical Competencies

• Business and Commercial Acumen
• Business Reporting and Analysis
• Project Coordination
• Data Analysis
• KPI Monitoring
• Microsoft Excel (Advanced)
• Microsoft PowerPoint
• Microsoft Word
• ERP Systems (preferred)
• Project Management Tools (preferred)

Core Competencies

• Analytical Thinking
• Planning and Organizing
• Communication Skills
• Coordination and Follow-through
• Attention to Detail
• Time Management
• Problem Solving
• Adaptability
• Initiative
• Professionalism
• Integrity and Confidentiality

V. Working Conditions

• Office-based with occasional travel to business meetings, customer visits, or project sites.
• May require occasional extended working hours during business reviews, project deadlines, or executive activities.
• Frequent interaction with internal departments and external business partners.

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Life insurance

Work Location: In person