TECHNICAL ASSISTANT

ALON HARAYA REALTY CORP.; Parañaque; On-site; PHP 279,000 - 469,000; Full time

Job summary

ALON HARAYA REALTY CORP. is seeking an organized administrative assistant to support the Chief Engineer and the Engineering department in Manila.

You will handle clerical duties, coordinate meetings, prepare documents, and maintain filing systems. You will also manage communications via phone and email, assist with reports, inventory, and compliance monitoring, and help implement new programs and procedures as needed.

Responsibilities

• Assisting the Chief Engineer and Engineering department with administrative works.
• Responsible for coordinating with inter-departments regarding meetings, functions, conferences, and other clerical duties.
• Doing research and collection of information, organizing appointments, and maintaining the meeting and filing system.
• Preparing documents and reports.
• Filing and safekeeping of Engineering department files.
• Answering phone calls and emails involving the Engineering department.
• Inventory of Engineering department items, materials, and consumable supplies.
• Responsible for replenishing Engineering department items, materials, and consumable supplies.
• Monitoring of Engineering department compliances such as reports, billings and preventive maintenance activities, etc.
• Help in implementing new programs, procedures, methods, and systems.
• Perform tasks that may be assigned from time to time.

Job description

• Assisting the Chief Engineer and Engineering department with administrative works.
• Responsible for coordinating with inter-departments regarding meetings, functions, conferences, and other clerical duties.
• Doing research and collection of information, organizing appointments, and maintaining the meeting and filing system.
• Preparing documents and reports.
• Filing and safekeeping of Engineering department files.
• Answering phone calls and emails involving the Engineering department.
• Inventory of Engineering department items, materials, and consumable supplies.
• Responsible for replenishing Engineering department items, materials, and consumable supplies.
• Monitoring of Engineering department compliances such as reports, billings and preventive maintenance activities, etc.
• Help in implementing new programs, procedures, methods, and systems.
• Perform tasks that may be assigned from time to time.