Talent Acquisition Operations Specialist

Careers at SMA; Quezon City; On-site; PHP 334,800 - 558,000; Full time

Job summary

A dynamic recruitment firm in Quezon City is seeking a Talent Acquisition Coordinator. You will manage recruiting logistics, coordinate interviews, ensure process compliance, and support onboarding. Ideal candidates have 2–4 years experience in talent acquisition and strong organizational skills. A willingness to work the graveyard shift and onsite initially is required.

Qualifications

• 2–4 years of experience in talent acquisition coordination or recruiting operations.
• Proven success in managing end-to-end recruiting logistics.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Coordinate and schedule interviews across functions and time zones.
• Act as the primary logistics contact during the hiring process.
• Ensure compliance with candidate records in the ATS.

Skills

Talent acquisition coordination

End-to-end recruiting logistics management

Organizational skills

Communication skills

Interpersonal skills

Problem-solving skills

Attention to detail

Proficiency in Excel/Sheets

Tools

Applicant Tracking Systems (ATS)

Calendar management platforms

Job description

Responsibilities

• Coordinate and schedule interviews across functions, time zones, and business units.
• Act as the primary logistics contact for candidates and internal stakeholders as needed during the hiring process
• Assist with reference checks, background screening, documentation and workflows.
• Ensure compliance with candidate records and pipeline tracking in the ATS.
• Partner with hiring teams and recruiters to ensure interview readiness and feedback flow.
• Coordinate onboarding handoffs with local HR and IT to ensure day-one readiness.
• Support job posting, requisition tracking, and sourcing activity where needed.
• Assist manager in rolling out processes, tools, and standards across the business.
• Monitor upcoming tasks, anticipate potential issues, and take initiative to prevent delays.
• Identify areas for improvement and recommend enhancements to improve speed, consistency, and candidate experience.
• Other duties as directed.

Qualifications

• 2–4 years of experience in talent acquisition coordination, recruiting operations, HR support, or shared services roles.
• Proven success managing end-to-end recruiting logistics, including scheduling, documentation, and onboarding coordination.
• Strong organizational skills with the ability to manage multiple priorities across business units and time zones.
• Demonstrated ability to anticipate roadblocks, proactively solve problems, and ensure process continuity.
• Excellent communication and interpersonal skills, comfortable working with recruiters, hiring managers, candidates, and shared services teams.
• Experience with applicant tracking systems (ATS) Paylocity or similar preferred.
• Proficient with tools such as Excel/Sheets, and calendar management platforms.
• High level of professionalism, discretion, and attention to detail, especially when working with sensitive or confidential information.
• A team-first mindset with a commitment to delivering excellent stakeholder experiences.
• Familiarity with compliance-related hiring workflows, background checks, and documentation standards is a plus.

Note

• Must be willing to work on the graveyard shift
• Must be willing to work onsite for the first 2 months (Tuesday-Friday onsite, Monday work from home) at 15 Poinsettia, E. Rodriguez Quezon City
• After 2 months, the set-up would be hybrid (2x a week onsite)