Talent Acquisition Assistant

Vikings Group of Companies; Parañaque; On-site; PHP 223,000 - 312,000; Full time

Job summary

Vikings Group of Companies in Parañaque is seeking a Talent Acquisition Assistant to provide administrative and operational support to the Talent Acquisition Team. You will manage end-to-end recruitment activities, maintain candidate records, assist in sourcing and screening, and coordinate interview schedules with recruiters and hiring managers.

The role requires a Bachelor’s degree in HR/PSY/BA or related field, with 1–2 years of recruitment or HR administration experience.

Qualifications

• Bachelor's degree in HR, Psychology, or Business Administration.
• 1–2 years in recruitment, talent acquisition, HR administration, or related function preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficient in MS Office; Excel experience.
• Confidentiality and sound judgment essential.

Responsibilities

• Assist Talent Acquisition Team in end-to-end recruitment from sourcing to onboarding.
• Maintain and update applicant database and recruitment trackers.
• Ensure candidate information and interview results are accurate and up-to-date.
• Prepare recruitment documents, reports, and endorsements.
• Coordinate interview schedules between candidates, recruiters, and hiring managers.
• Send interview invitations, confirmations, and related communications.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Proactive

Education

Bachelor's degree in HR/Psych/BA

Tools

MS Office

Excel

PowerPoint

Job description

About the role

The Talent Acquisition Assistant provides administrative and operational support to the Talent Acquisition Team in managing the end-to-end recruitment process. The role is responsible for coordinating recruitment activities, maintaining accurate candidate records, supporting sourcing and screening initiatives, scheduling interviews, preparing recruitment documents, and ensuring timely follow-up with candidates, hiring managers, and recruitment partners.

Key responsibilities

• Assist the Talent Acquisition Team in managing the end-to-end recruitment process from sourcing to onboarding
• Maintain and update the applicant database, recruitment trackers, and other monitoring tools
• Ensure that candidate information, recruitment status, interview results, and other records are accurate and up to date
• Prepare recruitment-related documents, reports, endorsements, and other administrative requirements
• Monitor the status of candidates and ensure that pending actions are followed up promptly
• Assist in sourcing candidates through job portals, social media platforms, employee referrals, recruitment agencies, and other sourcing channels
• Review resumes and applications based on established qualifications and job requirements
• Conduct initial candidate screening and gather relevant candidate information
• Coordinate interview schedules between candidates, recruiters, and hiring managers
• Send interview invitations, confirmations, and other recruitment-related communications

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field
• Preferably with 1–2 years of experience in recruitment, talent acquisition, HR administration, or a related function
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Good interpersonal and coordination skills
• Detail-oriented with strong administrative skills
• Proactive and able to follow through on pending tasks
• Able to work under pressure and manage multiple recruitment requirements simultaneously
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint
• Ability to maintain confidentiality and exercise sound judgment