Supply Chain Admin Assistant

Virtual Staff 365; Philippines; Remote; PHP 223,000 - 446,000; Full time

Benefits offered by this job

Work from home

Dayshift (AEST)

Full-time opportunity

HMO (STAFF)

Annual leave

Christmas Bonus (pro-rate)

Job summary

Virtual Staff 365 is seeking a Supply Chain Admin Assistant to maintain accurate operational data, process transport documentation, and manage SAP data for inbound shipments.

You will liaise with shipping lines and freight providers, track transfers, prepare reports, and ensure timely data updates. This is a permanent work-from-home role with dayshift Australian Eastern Daylight Time hours.

Qualifications

• Proven admin experience in supply chain, logistics, or finance support.
• High attention to detail and data entry accuracy.
• Strong organizational and time management skills.
• Effective written and verbal communication skills for stakeholder coordination.
• Proven problem-solving and exception management capabilities.

Responsibilities

• Create and maintain inbound deliveries in SAP for international POs.
• Enter shipment and costing data for inbound containers with high accuracy.
• Review data to identify discrepancies before processing.
• Maintain data integrity by following established processes and timelines.
• Assist in preparing operational reports and updates.
• Track warehouse transfers and update planning tools.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Problem solving

Tools

SAP

Excel

Job description

Supply Chain Admin Assistant

Company : Virtual Staff 365 Job Type : Full Time Remote / Work from Home JobCopilot will tailor your resume and auto-fill the application

Job Description - Supply Chain Admin Assistant

Description

Our client is a prominent Australian retail organisation dedicated to providing high-value everyday goods to communities nationwide. Supported by an extensive property and logistics network, they rely on streamlined supply chain operations to power their retail network.

They are now seeking to hire a Supply Chain Admin Assistant to maintain accurate operational data and support daily logistics functions. In this role, you will process transport documentation, manage system data in SAP, and liaise with key partners to ensure seamless supply chain performance.

Job Responsibilities

Data Entry & Systems Administration

• Accurately create and maintain inbound deliveries in SAP for international purchase orders
• Input shipment and costing information for inbound containers into system platforms with high precision
• Review operational data to identify and resolve discrepancies or missing information prior to processing
• Maintain data integrity by adhering strictly to established processes, standards, and timelines
• Support the smooth flow of inventory and financial information through timely data entry completion

Invoice Processing & Reconciliation

• Receive, review, and validate freight carrier invoices across multiple electronic formats
• Verify transport charges against approved rate cards, contracts, and master data
• Investigate invoice discrepancies, service errors, or pricing exceptions and escalating when required
• Prepare carrier approval documentation for the finance team in line with business protocols
• Follow up on outstanding invoice queries to ensure prompt resolution

Logistics & Operational Support

• Track warehouse transfers and update logistics planning tools regularly
• Liaise with shipping lines, transport carriers, and freight providers regarding shipment status
• Keep key internal stakeholders updated on incoming shipments, container movements, and potential delays
• Assist in preparing operational reports, data requests, and administrative updates
• Maintain organised electronic records and documentation in accordance with business requirements

Workplace Safety & Compliance

• Promote and comply with company health, safety, and operational policies
• Identify and report potential safety hazards or operational incidents promptly
• Participate in return-to-work programs and maintain a safe working environment

Requirements

• Proven administrative experience within a supply chain, logistics, or finance support environment
• Demonstrated experience handling invoice validation, cost verification, or financial administration
• High attention to detail and exceptional data entry accuracy
• Strong organizational and time management skills
• Effective written and verbal communication skills for stakeholder coordination
• Proven problem-solving and exception management capabilities

Nice-to-Have Skills

• Experience using SAP or similar ERP systems
• Intermediate capability in Microsoft Excel
• Prior experience working with freight, shipping, or transport documentation
• Experience working within a fast-paced retail supply chain setting

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Daylight Time business hours)
• Full-time opportunity
• HMO (STAFF only)
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rate)