Supplier Records Analyst - Accounts Payable (Quezon City - Hybrid)

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC.; Quezon City; Hybrid; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Competitive salary

Career development programs

24 PTO annually

HMO for you and dependents

Day 1 HMO and Life/Accident Insurance

Hybrid work setup with IT equipment

Job summary

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC. is seeking an AP/Data Master Data professional to manage supplier records, ensure data accuracy, and support P2P compliance. You will address data issues, participate in controls, and collaborate with internal stakeholders globally.

The role emphasizes data integrity, ERP usage, and adherence to SOX and regulatory standards within a multinational shared services environment. Hybrid work setup may apply.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or equivalent.
• 2–4 years experience in Accounts Payable, Supplier Master Data, P2P, Shared Services or Finance Operations.
• Experience in medium to large multinational organizations preferred.
• Experience with ERP systems and financial platforms for supplier and AP management.
• Strong analytical and problem-solving abilities to resolve data issues.
• Excellent attention to detail with high data accuracy.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.
• Understanding of supplier onboarding, maintenance, banking data, payment terms, tax reporting, VAT/WHT processes.
• Knowledge of AP processes, internal controls, compliance, and SOX standards.
• Proficiency in Microsoft Excel, Outlook, and other Office apps.

Responsibilities

• Supplier Master Data Management: set up new suppliers and maintain records accurately and compliantly.
• Issue Resolution and Escalation: investigate supplier data concerns, banking validation issues, and queries; escalate when needed.
• Process Improvement: identify and support improvements to supplier data processes for efficiency and quality.
• Data Management: keep supplier information accurate and aligned with requirements and standards.
• Operational Compliance: follow procedures, regulatory requirements, and internal controls.

Skills

Analytical skills

Attention to detail

Communication

Time management

Problem solving

Education

Bachelor's degree in accounting/finance/business administration

Tools

MS Excel

ERP systems

Financial platforms

Job description

Job Responsibilities

• Supplier Master Data Management - Perform the accurate and timely setup of new suppliers and maintenance of existing supplier records, ensuring all required information is complete, validated, and compliant with established standards.

• Issue Resolution and Escalation - Investigate and resolve supplier master data concerns, banking validation issues, and process-related queries, escalating complex matters to supervisors when appropriate.

• Process Improvement - Support continuous improvement initiatives by identifying opportunities to enhance supplier data management processes, improve efficiency, and increase data quality within the P2P function.

• Data Management - Maintain supplier information within enterprise systems, ensuring records remain accurate, complete, and aligned with business requirements and regulatory standards.

• Operational Compliance - Maintain an in-depth understanding of organizational procedures, regulatory requirements, and internal control frameworks to ensure all activities are completed in accordance with established standards.

• Data Collection and Analysis - Gather, review, and analyze supplier information and supporting documentation using established tools, processes, and procedures to ensure the integrity and accuracy of master data records.

• Accounts Payable Compliance - Ensure adherence to Procure-to-Pay (P2P) processes, internal controls, and company policies, maintaining compliance with regulatory requirements and SOX standards.

• Financial Policies, Guidelines, and Protocols - Apply and support established financial policies, supplier governance procedures, and operational guidelines to promote consistency, accuracy, and compliance across supplier data activities.

• Relationship Management - Build and maintain effective working relationships with internal stakeholders, suppliers, and cross-functional teams to facilitate the timely resolution of supplier master data issues and inquiries.

• Information and Business Support - Provide guidance and clarification to internal customers and suppliers regarding supplier onboarding, maintenance procedures, payment-related information, and applicable policies.

• Personal Capability Building - Continuously develop professional knowledge of accounts payable operations, supplier master data management, financial controls, compliance requirements, and relevant technologies through ongoing learning and development activities.

Qualifications:

• Bachelor's degree in accounting, Finance, Business Administration, or a related field.

• 2 to 4 years of relevant experience in Accounts Payable, Supplier Master Data, Procure-to-Pay (P2P), Shared Services, or Finance Operations environments.

• Experience working within medium to large multinational organizations preferred.

• Experience working with ERP systems and financial platforms used for supplier and accounts payable management.

• Strong analytical and problem-solving skills with the ability to investigate and resolve complex data-related issues.

• Excellent attention to detail with the ability to maintain high levels of accuracy in data processing and validation.

• Strong organizational skills and the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

• Strong understanding of supplier onboarding, supplier maintenance, banking information management, payment terms, tax reporting requirements, and VAT/WHT processes.

• Knowledge of Accounts Payable processes, internal controls, compliance requirements, and SOX standards.

• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.

• Effective written and verbal communication skills with the ability to collaborate across global teams and stakeholders.

• Customer-focused mindset with a commitment to service excellence and continuous process improvement.

• Ability to work independently while providing guidance and support on supplier master data processes when required.

• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives

Why join us?

• Competitive salary with annual increase and incentive

• Career Development Programs

• 24 Paid Time-offs annually, 30 Paid Time-offs on the 5th year

• Comprehensive HMO for you and up to 4 Dependents

• Day 1 HMO and Life and Accident Insurance

• Flexible Retirement Plan

• Hybrid Work Set up & IT equipment will be provided