Strategic Virtual Admin for Real Estate & Title Work

Assist World; Philippines; On-site; PHP 223,200 - 357,120; Part time

Job summary

Assist World is seeking a proactive Virtual Administrative Assistant to support a US-based title agency. This part-time role will evolve into full-time as the business scales, with tasks spanning inbox management, data entry, invoicing, file organisation, and scheduling.

You will work remotely, handling multiple hats in a startup environment while maintaining discretion and strong written English communication. This position offers growth as the business expands.

Qualifications

• 3–4 years of experience in virtual assistant or admin roles.
• Experience handling high volumes of tasks independently.
• Experience working with US-based clients is a plus.

Responsibilities

• Monitor, sort, and organise a high-volume Outlook inbox.
• Set up and maintain folder structures and inbox rules.
• Flag priority emails and action items for the owner’s attention.
• Draft or respond to routine correspondence as directed.
• Perform accurate data entry across business systems.
• Organise and rename digital files uploaded to Google Drive.
• Assist with invoicing and basic QuickBooks data entry.
• Support scheduling and calendar management as the role grows.

Skills

Highly organized

Written English

Autonomous work

Discretion

Tools

Outlook

Google Drive

QuickBooks

Microsoft Office / Google Workspace

Job description

Assist World is seeking a proactive Virtual Administrative Assistant to support a US-based title agency. This part-time role will evolve into full-time as the business scales, with tasks spanning inbox management, data entry, invoicing, file organisation, and scheduling.

You will work remotely, handling multiple hats in a startup environment while maintaining discretion and strong written English communication. This position offers growth as the business expands.