Strategic Executive Operations Partner to VP

Makati Medical Center; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

Makati Medical Center in the Philippines seeks an Executive Operations Support Officer to provide high-level executive, strategic, and operational support to the Vice President, Service Operations, including preparing presentations and reports.

You will monitor KPIs, coordinate with senior leadership, manage confidential information, coordinate travel, meetings, and follow through on directives across departments.

Qualifications

• Graduate of any four-year course preferably Business Management.
• At least two years of experience in office administrative position and operations.
• Coordinating skills.
• Knowledge in administrative function practices and business operations.
• Planning skills.
• Problem solving skills.
• Project Management skills.
• Interpersonal skills.
• Organization skills.
• Oral and Written Communication skills.
• Computer skills.

Responsibilities

• Organize and maintain the division head's schedule, including meetings, appointments, and events
• Draft and respond to emails, letters, and other forms of communication on behalf of the division head
• Coordinate travel logistics, including flight bookings, hotel accommodations, and ground transportation
• Maintain, organize, and track key documents, contracts, and files, ensuring confidentiality and compliance with hospital policies
• Set up and coordinate internal and external meetings, and prepare meeting agendas with necessary materials
• Take meeting notes, prepare minutes, and track action items to ensure follow-through and completion
• Lead preparation of board-level, OpsCom, and executive presentations; consolidate data from multiple departments into clear, concise reports
• Track and monitor division-wide KPIs, scorecards, and deliverables; maintain a central tracker of directives, commitments, and action items
• Serve as a liaison between the division head and other departments or staff within the hospital, and communicate with external stakeholders on behalf of the division head
• Assist the division head in managing hospital service operations projects, such as process improvements, patient care initiatives, and compliance efforts

Skills

Coordinating

Planning

Problem solving

Project management

Interpersonal skills

Organization

Oral and written communication

Computer skills

Education

Four-year degree (Business Management preferred)

Job description

Makati Medical Center in the Philippines seeks an Executive Operations Support Officer to provide high-level executive, strategic, and operational support to the Vice President, Service Operations, including preparing presentations and reports.

You will monitor KPIs, coordinate with senior leadership, manage confidential information, coordinate travel, meetings, and follow through on directives across departments.