Strategic Executive Assistant to the General Secretary

Philippine Football Federation; Carmona; Presencial; PHP 446.000 - 781.000; Jornada completa

Descripción de la vacante

The Philippine Football Federation is seeking an Executive Assistant to support the General Secretary with high-level administrative, coordination, and communications tasks. You will manage schedules, prepare meeting materials, and ensure smooth operations across departments and stakeholders.

You will handle minutes, correspondence, and confidential information, coordinating with clubs, leagues, sponsors, and government agencies to keep activities on track and on time.

Formación

• Bachelor's degree in a related field.
• 2-4 years of experience in Executive/Personal Assistant or similar role.
• Experience supporting senior executives.
• Excellent knowledge of Microsoft Office.
• Strong calendar and schedule management.
• Experience with virtual meeting platforms (Zoom/Teams).

Responsabilidades

• Provide comprehensive administrative support to the General Secretary.
• Manage the General Secretary's daily calendar, appointments, meetings, and official engagements.
• Organize and coordinate internal and external meetings.
• Prepare meeting agendas, briefing materials, presentations, and supporting documents.
• Take and prepare accurate minutes of meetings when required.
• Monitor schedules, deadlines, and follow-up actions.
• Draft, proofread, and manage official letters, emails, memoranda, reports, invitations, and other correspondence.
• Receive and screen communications addressed to the General Secretary.
• Coordinate communications between the General Secretary and departments, committees, clubs, leagues, partners, and other stakeholders.
• Ensure timely responses to important correspondence and requests.

Conocimientos

Calendar management

Communication

Organizational skills

Confidentiality

Professionalism

Educación

Bachelor's degree in Business Administration, Management, Office Administration, Communications, Sports Management, or related field

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Descripción del empleo

The Philippine Football Federation is seeking an Executive Assistant to support the General Secretary with high-level administrative, coordination, and communications tasks. You will manage schedules, prepare meeting materials, and ensure smooth operations across departments and stakeholders.

You will handle minutes, correspondence, and confidential information, coordinating with clubs, leagues, sponsors, and government agencies to keep activities on track and on time.