Strategic Executive Assistant & Operations Partner

Dempsey Resource Management Inc.; Nueva Ecija; On-site; PHP 350,000 - 550,000; Full time

Job summary

Dempsey Resource Management Inc. in the Philippines seeks an Executive Assistant who is highly organized, proactive, and discreet to support senior executives with complex calendars, travel, and high-level communications.

You will manage schedules across time zones, prepare briefs, draft emails, and coordinate meetings, while maintaining strict confidentiality and professional discretion. A background in business administration or related fields, 3–5 years EA experience, and experience with

Qualifications

• 3–5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator.
• A Master’s degree or additional certifications (e.g., Project Management, Operations, Executive Assistant Certification) is an advantage but not required.
• Experience supporting C-level executives (COO, CEO, or Operations Director) is strongly preferred.

Responsibilities

• Calendar & Time Management: Manage complex calendars across multiple time zones and schedule meetings, travel, and events with priorities in mind.
• Communication & Correspondence: Draft, edit, and manage emails, letters, reports, and presentations; screen and prioritize communications.
• Travel & Expense Coordination: Arrange domestic and international travel, prepare travel briefs, and reconcile expense reports.
• Meeting & Project Support: Prepare agendas, take minutes, follow up on action items, and assist with special projects.
• Confidentiality & Discretion: Handle sensitive information with integrity and maintain secure filing systems.
• Office & Administrative Oversight: Coordinate office supplies and onboarding of new executives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor’s degree in Business Administration

Master’s degree or certifications

Job description

Dempsey Resource Management Inc. in the Philippines seeks an Executive Assistant who is highly organized, proactive, and discreet to support senior executives with complex calendars, travel, and high-level communications.

You will manage schedules across time zones, prepare briefs, draft emails, and coordinate meetings, while maintaining strict confidentiality and professional discretion. A background in business administration or related fields, 3–5 years EA experience, and experience with