Specialist, Project Management Support

Boehringer Ingelheim GmbH; Muntinlupa; On-site; PHP 600,000 - 900,000; Full time

Job summary

Boehringer Ingelheim Business Services Philippines Inc. is seeking a Specialist, Project Management Support to assist the Strategy Office with ProMO portfolio monitoring, reporting, and governance across GBS.

You will collaborate with project leads, stream heads, and compliance stakeholders to strengthen transparency and operational excellence. The role emphasizes data accuracy, dashboard maintenance, and stakeholder communications.

Qualifications

• Bachelor’s degree in a related field is required.
• At least 1 year of data analysis, project support and stakeholder management experience.
• Excellent English communication skills, including business writing, stakeholder communication, presentation, and facilitation.
• Experience with project monitoring, reporting, coordination or project support activities is preferred.
• Familiarity with PowerBI, MS Project, Project Server, CoPilot and PowerApps is a plus.
• Proficiency in Microsoft Office applications (Word, PowerPoint, Excel, SharePoint, Access, Teams).

Responsibilities

• Support key users and stakeholders by addressing queries related to ProMO.
• Assist project leads in creating, logging, and updating project intentions in ProMO until senior review.
• Prepare reports, dashboards, and stakeholder communications to provide visibility on status and progress.
• Facilitate onboarding, training, Q&A sessions, newsletters, and template updates for new project owners.
• Maintain and regularly update the ProMO dashboard, data, and templates for accuracy.
• Support audit and compliance by updating calendars, announcements, and final audit report transfers.

Skills

Data analysis

Stakeholder management

Project coordination

Communication

Education

Bachelor's degree in Business Administration, Finance, Economics, Information Technology, or related fields

Tools

PowerBI

MS Project

Project Server

CoPilot

PowerApps

Excel

Word

PowerPoint

SharePoint

Job description

Are you passionate about project management, stakeholder coordination, data accuracy, and continuous improvement? As a Specialist, Project Management Support in GBS Manila, you will play an important role in supporting the Strategy Office of GBS Governance, Enablement, and Strategy through Project Portfolio Monitoring & Oversight (ProMO).

This position offers the opportunity to work closely with project leads, stream heads, senior leaders, technical experts, and compliance stakeholders to strengthen transparency, governance, and operational excellence across GBS.

• Support the monitoring and reporting of GBS projects through the ProMO platform.
• Coordinate with cross-functional stakeholders to ensure timely and accurate project updates.
• Contribute to audit, compliance, dashboard maintenance, and stakeholder communication activities.

Duties & Responsibilities

• Support key users and stakeholders by addressing queries and concerns related to Project Portfolio Monitoring & Oversight (ProMO)
• Support project leads and managers in creating, logging, and updating project intentions in the ProMO platform until initiatives are reviewed and decided by senior leaders.
• Prepare reports, create dashboard, presentation materials, and stakeholder communications to provide visibility on project status, progress, and key updates.
• Facilitate onboarding, training, Q&A sessions, newsletters, template updates, and information releases for new project owners and users when needed.
• Maintain and regularly update the ProMO dashboard, system data, and related templates to ensure information remains accurate, complete, and reliable.
• Support audit and compliance activities by updating audit calendars, schedules, announcements, final audit report transfers, and follow-up of finding statuses with relevant stakeholders.

About Our Future Employee

• Bachelor’s degree in Business Administration, Finance, Economics, Information Technology, or other related fields.
• At least 1 year experience in Data Analysis, Project Support and stakeholder management
• Excellent communication skills in English, including business writing, stakeholder communication, presentation, and facilitation.
• Experience and familiarity with project management monitoring, reporting, coordination, or project support activities.
• Expertise and familiarity with PowerBI, MS Project, Project Server,CoPilot and PowerApp is an advantage.
• Proficiency in Microsoft Office applications such as Word, PowerPoint, Excel, SharePoint, Access, and Teams.
• Strong collaboration skills with the ability to work effectively with project leads, process experts, managers, senior leaders, IT partners, and compliance stakeholders.

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