Solar Operations Coordinator

VA Masters; Iloilo City; On-site; PHP 223,000 - 391,000; Full time

Job summary

VA Masters in Iloilo City, Philippines is seeking a Solar Operations Coordinator to own the administrative and operational backbone of our solar installation business. You will manage permitting, utility interconnection applications, and third‑party ownership paperwork, ensuring smooth project flow and tight documentation.

From configuring a CRM to tracking service and warranty requests, you’ll build repeatable processes, spot gaps, and implement SOPs.

Qualifications

• Proven experience in administrative or operations support.
• Comfort handling detailed paperwork, applications, and government forms.
• Strong ability to learn and navigate online portals and application systems quickly.
• Experience setting up or managing a CRM.
• Excellent organizational skills and meticulous attention to detail.
• Self-starter who takes initiative and works independently with minimal supervision.
• Dependable, detail-focused, and able to work independently.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and submit solar permit applications to local building departments and authorities having jurisdiction (AHJs).
• Complete, submit, and track utility interconnection applications with relevant utility providers.
• Handle third-party ownership (TPO) paperwork, including leases and PPAs with financing partners.
• Coordinate service and warranty requests, including scheduling and follow-up with customers and installation crews.
• Set up and configure a CRM from the ground up to organize leads, projects, and customer records.
• Keep project documentation accurate and all applications, approvals, and records current.
• Support marketing efforts that help generate and nurture leads.
• Document existing workflows and build SOPs for recurring tasks.
• Spot gaps proactively and suggest improvements across day-to-day operations.

Skills

Administrative experience

Paperwork & government forms

CRM setup / management

Organizational skills

Self-starter / independent work

Communication skills

Attention to detail

Regulatory portals navigation

Job description

Job Summary

We're a solar installation company serving residential and commercial customers, in need of a proactive and highly organized Solar Operations Coordinator to own the administrative and operational backbone of our business. In this role, you\'ll handle permitting, utility interconnection applications, and third-party ownership paperwork, coordinate service and warranty requests, and stand up the systems that keep our projects moving. We want a genuine self-starter who takes initiative, thrives in a fast-paced environment, and can bring order to complex, moving parts with minimal hand-holding.

Key Responsibilities

• Prepare and submit solar permit applications to local building departments and authorities having jurisdiction (AHJs)
• Complete, submit, and track utility interconnection applications with the relevant utility providers
• Handle third-party ownership (TPO) paperwork, including leases and power purchase agreements (PPAs) with financing partners
• Coordinate service and warranty requests, including scheduling and follow-up with customers and installation crews
• Set up and configure a CRM from the ground up to organize leads, projects, and customer records
• Keep project documentation accurate and all applications, approvals, and records current
• Support marketing efforts that help generate and nurture leads
• Document existing workflows and build standard operating procedures (SOPs) for recurring tasks
• Spot gaps proactively and suggest improvements across day-to-day operations

Mandatory Skills

• Proven experience in administrative or operations support
• Comfort handling detailed paperwork, applications, and government or regulatory forms
• Strong ability to learn and navigate online portals and application systems quickly
• Experience setting up or managing a CRM
• Excellent organizational skills and meticulous attention to detail
• A true self-starter who takes initiative and works independently with minimal supervision
• Dependable, detail-focused, and able to work independently
• Strong written and verbal communication skills

Preferred Skills

• Experience in the solar, renewable energy, or construction industry
• Familiarity with solar permitting, utility interconnection, or third-party ownership (TPO) paperwork
• Experience coordinating service, warranty, or after-sales support
• Marketing experience (social media, email, or lead generation)
• Able to document processes and build SOPs from scratch
• Able to handle multiple projects and priorities at once

Why Join Us

This is a chance to become the operational engine of an established, growing company where your work will have a direct and visible impact. You\'ll have the autonomy to build systems your own way, take real ownership of your responsibilities, and grow alongside the business. If you love bringing structure to fast-moving operations, this role offers plenty of room to make it your own.