Senior Supervisor, People Services

Coherent Corp.; Calamba; On-site; PHP 600,000 - 1,100,000; Full time

Job summary

Coherent Corp. Philippines seeks an experienced executive administrator to support the Site Leader and Leadership Team. You will coordinate communications, consolidate management reports, and oversee People Services including medical and employee services, travel, facilities, and visitor coordination.

Responsibilities include cross-functional collaboration, maintaining compliance with policies, and driving improvement across site operations to enhance employee experience and service quality.

Qualifications

• Bachelor’s degree requirement in business/management.
• Minimum 5 years of relevant experience in a manufacturing environment.
• Minimum 5 years in a supervisory role with cross-functional collaboration.

Responsibilities

• Directly reporting to the Site Leader and assisting with employee-related HR guidance.
• Serve as primary contact for internal and external stakeholders relating to the Site Leader's office.
• Provide comprehensive admin and executive support to the Site Leader and Leadership Team across units, including reports, communications, and logistical coordination.
• Oversee People Services including Medical and Employee Services, health programs, visitor coordination, travel, shuttle, facilities, and general site support services.
• Lead and coordinate with committees, service partners, and government agencies to monitor performance, ensure compliance, and enhance employee experience and service delivery.

Skills

Microsoft Office

Time management

Written and verbal communication

Stakeholder management

Leadership and people management

Cross-functional collaboration

Organizational skills

Education

Bachelor’s degree in business administration, management, or related field

Job description

• Directly reporting to the Site Leader with dotted line reporting to the Sr. HR Manager for employee-related concerns requiring HR guidance and oversight.
• The primary point of contact for internal and external stakeholders on matters pertaining to the office of the Site Leader.
• Provide comprehensive administrative and executive support to the Site Leader and all Leadership Team across all Business Units, ensuring timely and effective coordination of correspondence, leadership engagements, business reviews, and other operational requirements. Key responsibilities include preparing and consolidating management reports and presentations, coordinating and responding to information requests, managing communications, overseeing logistical arrangements, cross-functional coordination, and other business priorities as needed and as required by the Site Leader.
• Oversee the management of People Services which includes the Medical and Employee Services. Medical covers Health and Clinic Management, Wellness and Corporate Social Responsibility Programs and Occupational Health Standards and Compliance. Employee Services covers Expatriate and Executive Visitor coordination, Travel Management, Transportation Services (employee shuttle, business travel), Cafeteria Operations, Cleaning & Janitorial Services, Reception, and other site employee support services, including general supplies and employee common facilities.
• Responsible for leading and coordinating with relevant internal committees, service partners, and government agencies, monitoring service performance and addressing operational issues, ensuring compliance with applicable company policies, regulatory requirements, and service standards, and continuously identifying opportunities to enhance employee experience, operational efficiency, and overall service delivery.

Job Description

Primary Duties & Responsibilities

• Directly reporting to the Site Leader with dotted line reporting to the Sr. HR Manager for employee-related concerns requiring HR guidance and oversight.
• The primary point of contact for internal and external stakeholders on matters pertaining to the office of the Site Leader.
• Provide comprehensive administrative and executive support to the Site Leader and all Leadership Team across all Business Units, ensuring timely and effective coordination of correspondence, leadership engagements, business reviews, and other operational requirements. Key responsibilities include preparing and consolidating management reports and presentations, coordinating and responding to information requests, managing communications, overseeing logistical arrangements, cross-functional coordination, and other business priorities as needed and as required by the Site Leader.
• Oversee the management of People Services which includes the Medical and Employee Services. Medical covers Health and Clinic Management, Wellness and Corporate Social Responsibility Programs and Occupational Health Standards and Compliance. Employee Services covers Expatriate and Executive Visitor coordination, Travel Management, Transportation Services (employee shuttle, business travel), Cafeteria Operations, Cleaning & Janitorial Services, Reception, and other site employee support services, including general supplies and employee common facilities.
• Responsible for leading and coordinating with relevant internal committees, service partners, and government agencies, monitoring service performance and addressing operational issues, ensuring compliance with applicable company policies, regulatory requirements, and service standards, and continuously identifying opportunities to enhance employee experience, operational efficiency, and overall service delivery.

Education & Experience

• Bachelor’s degree in business administration, management, or a related field.
• Minimum of 5 years of relevant experience in a manufacturing environment.
• Minimum of 5 years of experience in a supervisory role, with demonstrated leadership capability and proven ability to collaborate effectively with cross functions and departments.

Skills

• Proficient in Microsoft Office, Outlook and other relevant software.
• Organizational and time management skills, with the ability to prioritize multiple tasks and manage competing deadlines.
• Strong written and verbal communication skills, with the ability to communicate effectively across different levels of the organization.
• Interpersonal and stakeholder management skills, with the ability to build and maintain effective relationships with employees, leaders, service providers, and external partners.
• Demonstrated leadership and people management skills, with the ability to lead, coach, motivate, and develop team members.
• Good understanding of occupational health and safety standards, regulatory requirements, and other applicable compliance requirements.
• Strong organizational skills and attention to detail.
• Ability to manage confidential and sensitive employee and company information with discretion and professionalism.
• Proactively identifies ways to support others.
• Ability to work independently and collaboratively as part of a cross-functional team.

Working Conditions

• This role is 100% onsite

Culture Commitment

• Integrity – Create an Environment of Trust
• Collaboration – Innovate Through the Sharing of Ideas
• Accountability – Own the Process and the Outcome
• Respect – Recognize the Value in Everyone
• Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coherent Philippines Pte Ltd shares the 5 key principles of fair employment practices and is committed to adopting these principles in the management of our human resources. We believe that the effective implementation of fair employment practices will bring about a more harmonious and progressive work environment within our organization, and contribute towards making Philippines a great place to work.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!