Senior Project Controls & PMO Coordinator

Prime Infra; Pakil; On-site; PHP 1,200,000 - 2,400,000; Full time

Job summary

Prime Infra is seeking a Project Controls Coordinator to provide coordination and analytical support to the PMO across schedule, cost, risk, and reporting. You will consolidate data from engineering, procurement, construction, and contractors to support timely management decisions.

In this role, you will maintain trackers and dashboards, monitor performance against milestones, and contribute to weekly and monthly progress reports.

Qualifications

• Bachelor's degree in Engineering, Construction Management, Project Management, or related discipline.
• Minimum 10 years of experience in project controls, project coordination, planning, scheduling, project management, or PMO functions.
• Experience in large-scale engineering, construction, infrastructure, energy, hydropower, oil & gas, or industrial projects is preferred.
• Experience working in a PMO or Project Controls environment is highly desirable.
• Good understanding of project controls principles and project execution processes.
• Knowledge of planning, scheduling, progress measurement, reporting, risk, and project performance monitoring.
• Experience coordinating across multidisciplinary project teams and contractors.
• Familiarity with Primavera P6, Microsoft Project, Power BI, or equivalent project controls tools is an advantage.

Responsibilities

• Coordinate collection, consolidation, and validation of project controls information from various project teams and contractors.
• Maintain project controls trackers, dashboards, registers, and reporting databases.
• Monitor project performance against approved schedules, milestones, and key project targets.
• Coordinate with discipline teams to ensure timely submission of project controls data and updates.
• Follow up on outstanding information, deliverables, and actions required for PMO reporting.
• Support the PMO in maintaining consistent project controls processes and reporting standards.
• Prepare and consolidate PMO reports, dashboards, presentations, and management updates.
• Maintain project performance indicators and provide timely updates on project status.
• Support the preparation of Executive/Management reports highlighting key progress, issues, risks, and required actions.
• Coordinate inputs for project review meetings and management forums.
• Prepare meeting agendas, minutes, action trackers, and follow up on commitments.
• Ensure consistency and accuracy of project information presented to management.
• Maintain and coordinate updates to the Project Risk Register, Issues Register, and Action Tracker.
• Follow up with responsible stakeholders on mitigation actions and overdue items.
• Monitor emerging risks and issues and elevate items requiring PMO or management attention.
• Support risk and project controls workshops as required.
• Track the implementation and effectiveness of mitigation and recovery actions.
• Maintain organized project controls records, reports, trackers, and supporting documentation.
• Validate project data for completeness, consistency, and accuracy before inclusion in reports.
• Coordinate with Document Control to ensure appropriate filing and version control of project controls information.
• Support the development and improvement of project controls templates, reporting tools, and processes.
• Support the PMO in coordinating activities across Engineering, Procurement, Construction, Commercial, HSE, and other project functions.
• Assist in monitoring key project interfaces and dependencies between workstreams.
• Support project governance activities, reporting cycles, and PMO requirements.
• Identify gaps in project information and coordinate with relevant teams to obtain the required data.
• Provide general project controls and coordination support to the PMO Lead and Project Management team.

Skills

Project controls

Scheduling

PMO coordination

Data analysis

Education

Bachelor's Degree in Engineering, Construction Management, Project Management, or related discipline

Tools

Primavera P6

Microsoft Project

Power BI

Job description

Prime Infra is seeking a Project Controls Coordinator to provide coordination and analytical support to the PMO across schedule, cost, risk, and reporting. You will consolidate data from engineering, procurement, construction, and contractors to support timely management decisions.

In this role, you will maintain trackers and dashboards, monitor performance against milestones, and contribute to weekly and monthly progress reports.