Senior Payroll Specialist

Ubiquity; Taguig; Vor Ort; PHP 5.653.000 - 7.538.000; Vollzeit

Zusammenfassung

Ubiquity in Taguig is seeking a Senior Payroll Specialist to own end-to-end U.S. payroll for employees across multiple states. You will ensure accurate, timely payments and maintain compliance, supported by Rippling and NetSuite.

You will lead audits, manage multi-state tax filings, and collaborate with People and Finance to improve processes while upholding confidentiality and data integrity.

Qualifikationen

• Five+ years of hands-on U.S. payroll experience.
• Payroll for employees across multiple states and local jurisdictions.
• Strong knowledge of federal/state/local payroll taxes and compliance.
• Experience with Rippling and NetSuite or similar systems.
• Detail-oriented with strong problem-solving and audit skills.

Aufgaben

• Own the end-to-end administration and review of U.S. payroll for employees across multiple states and 2 global employees.
• Handle independent contractor payments and approvals.
• Ensure each payroll is processed accurately, completely, and on schedule.
• Perform pre-payroll audits and reasonableness reviews to identify issues before payroll finalization.
• Complete post-payroll reconciliations and investigate discrepancies in gross pay, net pay, taxes, and deductions.
• Manage off-cycle payrolls, manual payments, reversals, and payroll corrections when necessary.
• Maintain payroll calendar and ensure all deadlines are met.

Kenntnisse

US payroll

Multi-state payroll

Payroll audits

Tax compliance

Data accuracy

Process improvement

Communication

Tools

Rippling

NetSuite

Excel

Jobbeschreibung

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As a Senior Payroll Specialist , you’llembody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As a Senior Payroll Specialist , you’llembody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

Payroll Operations

• Own the end-to-end administration and review of U.S. payroll for employees across multiple states and 2 global employees.
• Independent contractor payments and approvals
• Ensure each payroll is processed accurately, completely, and on schedule.
• Perform pre-payroll audits and reasonableness reviews to identify missing, duplicate, or unusual activity before payroll is finalized.
• Complete post-payroll reconciliations and investigate discrepancies involving gross pay, net pay, taxes, deductions, benefits, and payroll funding.
• Manage off-cycle payrolls, manual payments, reversals, voids, and payroll
  corrections when necessary.
• Maintain an accurate payroll calendar and ensure all internal and external deadlines are met.
  

Multi-State Payroll Compliance

• Serve as Imprint’s primary internal expert on federal, state, and local payroll requirements.
• Monitor payroll compliance requirements in all jurisdictions where Imprint employees live or work.
• Partner with the People and Legal teams to evaluate payroll implications when employees begin working in new states or local jurisdictions.
• Coordinate payroll tax registrations, account setup, and related agency requirements in partnership with Rippling and other providers.
• Review and resolve federal, state, and local payroll tax notices, discrepancies, penalties, and agency correspondence.
• Track payroll tax filings, deposits, amendments, and account maintenance to confirm that provider-managed obligations are completed accurately and on time.
• Maintain current knowledge of payroll laws, regulations, and industry practices, and communicate relevant changes to internal stakeholders.
  

Payroll Taxes, Deductions, and Benefits

• Validate federal, state, and local tax withholding and employee tax configurations.
• Review payroll deductions for health and welfare benefits, retirement plans, garnishments, and other employee programs.
• Partner with the People and Benefits teams to ensure deductions are established, changed, and terminated accurately and on time.
• Reconcile payroll deductions to benefit-provider files, invoices, retirement contributions, and related general ledger balances.
• Identify and resolve discrepancies involving employee and employer deductions or contributions.
• Support payroll administration for taxable benefits, imputed income, equity compensation, bonuses, relocation benefits, unemployment taxes and other nonstandard compensation arrangements.
  

Accounting and Financial Controls

• Partner with Accounting to ensure payroll activity is accurately reflected in the general ledger.
• Review payroll journal entries and payroll-to-general-ledger integrations for completeness and accuracy.
• Assist with payroll accruals and other month-end, quarter-end, and year-end close activities.
• Explain payroll variances and unusual activity to Accounting and Finance.
• Maintain appropriate support for payroll entries and reconciliations.
• Support internal and external audits by providing payroll reports, reconciliations, process documentation, and control evidence.
  

Quarter-End and Year-End Payroll

• Coordinate quarter-end and year-end payroll activities with Rippling and internal stakeholders.
• Review quarterly payroll tax reports for completeness and reasonableness.
• Validate Forms W-2 and related year-end reporting before issuance.
• Coordinate the collection and reporting of taxable fringe benefits and other year-end adjustments.
• Resolve employee questions and corrections relating to Forms W-2 and payroll tax reporting.
• Support amended payroll tax filings and Forms W-2c when required.
• Develop and manage a year-end payroll checklist and timeline.
• Assist with 401k audit and reporting
  

Systems, Data, and Process Improvement

• Serve as the internal owner and subject‑matter expert for payroll functionality within Rippling.
• Maintain payroll-related configurations, earnings codes, deduction codes, tax settings, approval workflows, and access controls.
• Ensure data remains accurate and consistent across Rippling, benefit-provider platforms, finance systems, and NetSuite.
• Partner with HR systems, Accounting, Finance, and other stakeholders on payroll integrations and data flows.
• Test payroll system changes, new configurations, integrations, and process enhancements before implementation.
• Develop and maintain payroll procedures, checklists, process maps, calendars, and control documentation.
• Identify opportunities to automate manual processes, strengthen controls, and improve payroll accuracy and efficiency.
• Establish recurring payroll metrics and exception reporting to identify errors, trends, and areas of risk.
  

Employee and Stakeholder Support

• Serve as the primary escalation point for complex employee payroll questions.
• Investigate and resolve questions involving pay, withholding, deductions, tax forms, and payroll corrections promptly and professionally.
• Explain payroll concepts clearly to employees and stakeholders who may not have a payroll background.
• Partner with the People team to provide payroll guidance for compensation changes, terminations, relocations, leaves, and other employee events.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee and compensation information.
  

What We’re Looking For

• Five or more years of hands‑on U.S. payroll experience, including meaningful responsibility for full‑cycle payroll processing.
• Significant experience administering payroll for employees located across multiple U.S. states and local jurisdictions.
• Strong knowledge of federal, state, and local payroll taxes, wage‑and‑hour requirements, final‑pay rules, deductions, garnishments, and payroll compliance.
• Experience working with a PEO or outsourced payroll provider and the ability to understand and oversee the respective responsibilities of the company and its provider.
• Experience researching and resolving complex payroll discrepancies, tax notices, and compliance questions.
• Experience performing payroll audits, reconciliations, variance analysis, and data validation.
• Familiarity with quarter‑end and year‑end payroll activities, including payroll tax reporting and Form W‑2 review.
• Experience partnering with Accounting on payroll journal entries, general ledger reconciliations, and financial close activities.
• Strong spreadsheet skills, including experience using lookups, pivot tables, reconciliations, and large payroll data sets.
• Demonstrated ability to create clear procedures, controls, and documentation.
• Excellent attention to detail, analytical ability, and problem‑solving judgment.
  

Preferred Qualifications

• Direct experience administering payroll through Rippling.
• Experience working in a technology, fintech, financial‑services, or high‑growth company.
• Certified Payroll Professional, or CPP, designation.
• Experience with NetSuite or another enterprise resource planning system.
• Experience with payroll and general ledger system integrations.
• Experience administering payroll for both exempt and nonexempt employees.
• Familiarity with equity compensation and the payroll treatment of stock options, restricted stock units, or other equity‑related events.
• Experience with leave‑of‑absence pay coordination, state paid‑leave programs, and disability insurance reimbursements.
• Experience supporting payroll‑related internal controls, financial statement audits, or SOX‑readiness initiatives.
• Experience implementing or improving payroll systems, workflows, and automated controls.
  

Why Join Us?

Head:Access to career development programs that help you grow professionally and personally.

Heart:Be part of a people‑first culture that values your contributions and supports your aspirations.

Hustle:Thrive in a dynamic, fast‑paced environment where your hard work and dedication are celebrated.

At Ubiquity, we’re more than a workplace—we’re a community that’s invested in your success. If you’re ready to make an impact and grow with us, experience how we bring Head, Heart, and Hustle to life every day