Senior Facilities Manager

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Manager to oversee all facilities service at client sites, ensuring delivery against KPIs and SLAs. You will lead the FM team, coordinate providers, and maintain tenant satisfaction.

Based onsite in Quezon, Philippines, you will work with the Site Leadership team to implement operating strategies, manage budgets, safety programs, and ensure lease terms are met. Regular reporting through QBR/ABR will be required.

Responsibilities

• Oversee all facilities service at client sites and ensure delivery against KPIs and SLAs.
• Lead the FM team and coordinate service providers and contractors.
• Maintain high tenant satisfaction and effective client relationships.
• Oversee procurement, invoices, budgets, and Oracle-based forecasting.
• Conduct site inspections, oversee maintenance (AC, electrical, fire systems), and coordinate safety training.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Manager (FM) is responsible for managing all aspects of facilities service as detailed in the scope of works section of the contract and will report to the Senior Facilities Manager or Regional FM. In this capacity, the jobholder will be the person responsible for the service delivery at specified locations, which will be measured by contractual KPIs or SLAs. The role will have functional accountability for an assigned sector of the Client Sites and the jobholder is responsible for all aspects of client and tenant satisfaction.

The FM is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve these required standards. Once developed the FM must oversee the implementation of all approved initiatives and programs, by managing and coordinating the efforts of the FM team (e.g. direct reports, service providers, contractors, and building employees) to achieve the goals.

The FM is responsible for representing Jones Lang LaSalle in the local and regional business and real estate community in order to promote Jones Lang LaSalle’s reputation and capabilities to prospective tenants and clients. Communication with Site Leadership team (Country Manager, HR, Finance Legal, IT etc.). Preparation and distribution of Quarterly / Annual Business Review (QBR / ABR) information to client’s satisfaction. Procurement of goods and services for client’s buildings utilizing Jones Lang LaSalle sourcing teams. Hold regular meetings with Landlord, ensuring that terms of lease are being provided to client – e.g. external maintenance, central plant management. Responsibility for meeting KPI’s and SLA’s defined within the contract.

Project Management during built-out phases, liaising with architects/landlords, organizing work schedules, etc. Site Inspections (with other members of Facility Team): Daily cleaning, Heating, ventilation, air conditioning, Landscaping (when present). Ensure that contracted resources deliver work to meet duration and quality targets, addressing and ensuring the correction of under-performance issues. Establish and operate the information systems necessary for effective scheduling and recording of contract work.

Processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system (Oracle), preparing and updating forecasts. Oversee and follow up on all technical maintenance for installations (AC/heating/fire extinguishing system, electrical installations etc.). Purchasing of furniture, organization of internal departmental office/space moves. Manage a team of receptionists and an Office Services Coordinator/ Building Operations Coordinator, including allocating resource, delegating workload, ensuring adherence to best practices etc. (roles not present on every site). General administration of department, (holidays, training, performance reviews etc.). Updating and maintaining official safety documents, liaise with government authorities. Organization of fire evacuation and first aid training for employees.

Location: On-site –Quezon, Philippines

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.