Senior Executive Support Specialist

Magellan Solutions Outsourcing Inc.; Quezon City; On-site; PHP 500,000 - 800,000; Full time

Benefits offered by this job

Performance bonuses

Health benefits

Career development opportunities

Job summary

Magellan Solutions Outsourcing Inc. in Quezon City is seeking an Executive Support Specialist to join our team.

This full-time role provides comprehensive administrative and operational support to senior management, acting as a trusted adviser and organisational lynchpin. This role is essential to enabling leadership to focus on strategic priorities whilst maintaining the highest standards of professionalism and efficiency.

Qualifications

• 3+ years in executive support, PA or similar senior admin role.
• Exceptional organisational and time management skills.
• Advanced proficiency in Microsoft Office and scheduling tools.
• Excellent written and verbal English with meticulous grammar.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings and complex diaries.
• Prepare correspondence, reports, presentations and materials with attention to detail.
• Organise meetings, travel, accommodation and logistics for executives.
• Maintain confidential files and document management procedures.
• Provide admin support for board meetings and high-level events.
• Manage expense reports, invoices and financial admin tasks.
• Coordinate with internal/external stakeholders to support executive goals.
• Screen calls, emails and visitors; handle routine correspondence.
• Support special projects and ad hoc tasks for senior management.

Skills

Executive support

Calendar management

MS Office proficiency

English communication

Discretion and confidentiality

Proactive/self-motivated

Relationship building

Education

Secretarial/Administrative qualification

Tools

Microsoft Office Suite

Scheduling software

Job description

Magellan Solutions Outsourcing Inc. in Quezon City is seeking an Executive Support Specialist to join our team.

This full-time role provides comprehensive administrative and operational support to senior management, acting as a trusted adviser and organisational lynchpin. This role is essential to enabling leadership to focus on strategic priorities whilst maintaining the highest standards of professionalism and efficiency.