Senior Executive Assistant (Ops & AI Workflows)

Vertu Agent; Philippines; Remote; PHP 1,282,000 - 1,852,000; Full time

Benefits offered by this job

100% remote

US business hours

Full-time

Job summary

Vertu Agent, LLC. seeks a senior executive assistant to support a US founder. You will manage calendars, inboxes, travel, and weekly priorities, while building systems in Notion, Asana, Zapier, and Google Workspace to keep the business moving.

Strong English, 4+ years in similar roles, and comfort on client calls are essential. This is a 100% remote, full-time position aligned with US business hours. The role offers base pay and potential commission, with exposure to professional services,

Qualifications

• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive
• C1 or better English, and comfort on live client calls
• Strong command of Google Workspace and at least one project tool
• Hands-on use of AI tools to speed up work
• Discretion, ownership and fast response time during US hours

Responsibilities

• Manage the calendar, inbox and travel, and keep the founder one step ahead
• Run weekly priorities, meeting prep, follow-ups and action-item tracking
• Speak for the founder with clients, vendors and the team, on calls and over email
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants
• Keep the CRM (HubSpot or similar) clean and up to date
• Prepare documents, decks and reports, and run light research
• Spot bottlenecks and fix them without being asked

Skills

EA experience

US founder support

English (C1+)

Google Workspace

AI tools usage

discretion & ownership

Tools

Google Workspace

HubSpot

Zapier

Make

Notion/Asana

Job description

You'll be the right hand to the founder of a US service, finance or advisory firm. You'll run their calendar, inbox and priorities, and build the systems that keep the business moving. Full-time, US business hours. Base pay $1,800-2,600 USD/month.

What you'll do:

• Manage the calendar, inbox and travel, and keep the founder one step ahead
• Run weekly priorities, meeting prep, follow-ups and action-item tracking
• Speak for the founder with clients, vendors and the team, on calls and over email
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants
• Keep the CRM (HubSpot or similar) clean and up to date
• Prepare documents, decks and reports, and run light research
• Spot bottlenecks and fix them without being asked

Requirements

• Must have:
• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive
• C1 or better English, and comfort on live client calls
• Strong command of Google Workspace and at least one project tool
• Hands-on use of AI tools to speed up work
• Discretion, ownership and fast response time during US hours

Nice to have: professional services, finance or real estate experience; HubSpot; Zapier or Make.

Top of the range: founder-level experience, workflows you've built yourself, and a track record of running ops without supervision.

Benefits

• $20,000-30,000 USD/year ($1,800-2,600/month) base plus potential commission. 100% remote, full-time, US business hours