Senior Coordinator, Accounts Payable

White & Case LLP; Manila; On-site; PHP 420,000 - 540,000; Full time

Job summary

White & Case Global Operations Center (Manila) seeks a Senior Coordinator, Accounts Payable to receive, process and review vendor invoices and expense reimbursements, ensuring proper coding and timely payments. The role involves bank transfers, audits, inquiries, and collaborating with the Tampa Office and local offices.

Qualifications include a Bachelor's degree in Accounting or related field and at least 3 years in accounts payable.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3 years of accounts payable or accounting experience preferred.

Responsibilities

• Receive and process vendor invoices and expense reimbursements.
• Ensure compliance with approval and coding standards; timely payments.
• Perform bank transfers and assist with audits as needed.
• Resolve inquiries and communicate payment status to stakeholders.
• Train new hires and document accounts payable policies and workflows.
• Assist in migrating processes from local offices to Manila.

Skills

English communication

Microsoft Excel

Education

Bachelor’s degree in Accounting

Tools

Microsoft Excel

Job description

Our Global Operating Center located in Manila is pivotal to enhancing the Firm’s operational efficiency and streamlining legal and business services support across our global network. Our center provides comprehensive administrative, financial and operational services across office operations, compliance and new business, finance, technology, human resources, innovation and marketing. By centralizing these critical functions, the center ensures consistency and quality in service delivery while reducing operational costs. Through its integrated approach, our Global Operating Center enables the Firm to focus on its core legal services, drive global growth and maintain high standards of client service across all offices.

White & Case Global Operations Center (Manila) LLP is seeking a Senior Coordinator, Accounts Payable. He or she will be responsible for receiving, processing, and performing compliance review vendor invoices
and expense reimbursements, ensuring compliance, proper coding, and timely payment. The role involves handling bank transfers, assisting with audits, resolving inquiries, training new hires, improving policies, and coordinating with the White & Case local offices.

The roles and responsibilities of this job include:

• Ensures Accounts Payable vendor invoices and travel & entertainment expenses follow the Grants of Authority approval process, are coded to the correct general ledgers or client/matter numbers, are expensed in the appropriate month and paid in accordance with the terms of payment stated on the tax compliance invoice.
• Performs compliance reviews on travel & entertainment expenses verifying adequate documentation and approvals accompany each report in accordance with Firm guidelines
• Process bank transfer requests obtaining foreign currency when needed.
• Assists with audit needs by preparing requested sample data for Tax and other Departments throughout the Firm.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Corresponds and communicates with the Accounts Payable Team in our Tampa Office and other White & Case local offices.
• Assists in training of new hires.
• Assists in documenting and improving accounts payable policies and procedures and workflow
• Assists in migrating processes from local offices to Manila.
• Assists in allocating received invoices and expense reimbursements from mailboxes and dashboards among team members.
• Performs quality review of vendor invoices and expense reimbursements processed
• Assists in process transition execution.
• Assists in the creation of process documentation.
• Performs other duties as required by the firm and its management.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3 years of accounts payable or accounting experience preferred

Essential Job Requirements

• Experience working in a BPO/Shared Services Organiztion is a plus
• Strong academic record and intellectual curiosity, creative thinker
• Strong attention to detail
• Good English communication skills, both written and oral
• Proficient in Microsoft Office Excel
• Ability to work under pressure
• Exceptional determination, self-motivation and interpersonal skills
• Open to rotating shifts
• Open to weekend support
• Attention to detail.
• Team player
• Proactive, resourceful, takes initiative
• Experience working in a professional services environment
• Flexible, committed and enthusiastic.

This role reports to

Manager - Accounts Payable and Procurement

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or adjustment to participate in our application and/or interview process, we will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.