Senior Bookkeeper (Xero)

Cafisglobal Inc.; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Cafisglobal Inc. seeks an experienced bookkeeper to manage day-to-day transactions in Xero, reconcile accounts, and support payroll for AU, SG, and US clients.

You will handle AR/AP, month-end close, and respond to queries, ensuring accuracy and compliance across multi-entity operations. This role requires strong English communication and attention to detail.

Qualifications

• 2+ years bookkeeping experience in business or accounting firm environment.
• Proficiency in Xero and intermediate Excel skills.
• Excellent attention to detail and strong written and verbal English communication.
• Ability to manage competing priorities and meet deadlines.
• Certificate IV in Accounting and Bookkeeping (or progress toward it).
• Experience with ADP or other US payroll platforms.
• Multi-entity bookkeeping experience, including intercompany transactions.
• Experience working with Australian-based teams.

Responsibilities

• Enter transactions in Xero accurately and on a timely basis, following the chart of accounts with correct GST coding.
• Process supplier bills, customer invoices and expense claims, and prepare payment runs for approval.
• Perform bank reconciliations, resolving discrepancies and escalating unresolved items.
• Manage debtors, including monitoring accounts receivable and following up outstanding settlements.
• Respond to supplier, customer and employee queries promptly and professionally.
• Process Australian payroll in Xero accurately and on time, including superannuation, PAYG withholding, leave entitlements and Single Touch Payroll reporting.
• Process US payroll via ADP.
• Assist with employee onboarding and offboarding, including payroll system setup and final pay processing.
• Address employee payroll queries, escalating to the Group Financial Controller only for non-routine or complex cases.
• Prepare AR, AP and balance sheet reconciliations as part of the month-end close.
• Complete assigned month-end tasks and prepare schedules and workpapers within timeframes.
• Prepare draft Activity Statements for review, reconciling GST accounts and verifying GST coding before lodgement.
• Assist with information requests for year-end financial statements and tax returns prepared by external Tax and Financial Accountants.

Skills

Bookkeeping

Xero

Excel

English communication

Time management

Education

Certificate IV in Accounting and Bookkeeping (desirable)

Tools

Xero

ADP

Excel

Job description

Skills and Experience

1.1 Essential

• 2+ years' bookkeeping experience (business or accounting firm environment).
• Proficiency in Xero and intermediate Excel skills.
• Excellent attention to detail and strong written and verbal English communication.
• Ability to manage competing priorities and meet deadlines.

1.2 Highly Desirable

• Certificate IV in Accounting and Bookkeeping (or progress toward it).
• Experience with ADP or other US payroll platforms.
• Multi-entity bookkeeping experience, including intercompany transactions.
• Experience working with Australian-based teams.

Key Responsibilities

1.1 Transaction Processing and Reconciliations

• Enter transactions in Xero accurately and on a timely basis, following the chart of accounts, with correct GST coding.
• Process supplier bills, customer invoices and expense claims, and prepare payment runs for approval.
• Perform bank reconciliations, resolving discrepancies and escalating unresolved items.
• Manage debtors, including monitoring accounts receivable and following up outstanding settlements due.
• Respond to supplier, customer and employee queries promptly and professionally.

1.2 Payroll

• Process Australian payroll in Xero accurately and on time, including superannuation, PAYG withholding, leave entitlements and Single Touch Payroll reporting.
• Process US payroll via ADP.
• Assist with employee onboarding and offboarding, including payroll system setup, termination calculations and final pay processing.
• Address employee payroll queries, escalating to the Group Financial Controller only where non-routine or complex.

1.3 Compliance and Month-End Support

• Prepare AR, AP and balance sheet reconciliations as part of the month-end close.
• Complete assigned month-end tasks and prepare supporting schedules and workpapers within agreed timeframes.
• Prepare draft Activity Statements for review, reconciling GST accounts and verifying GST coding before lodgement.
• Assist with information requests and queries for year-end financial statements and tax returns prepared by external Tax and Financial Accountants.

Key Success Measures

• Transactions are processed accurately, consistently coded and up to date.
• Reconciliations are completed on schedule with discrepancies resolved.
• Payroll is accurate, on time and compliant across AU, SG and US.
• Draft BAS/IAS require minimal adjustment on review.