Senior/ Associate Executive (Neurology, TTSH Campus)

National Neuroscience Institute; Santo Niño 1st; On-site; PHP 2,067,000 - 2,756,000; Full time

Job summary

The National Neuroscience Institute (NNI) in Singapore seeks a proactive Senior / Associate Executive to provide administrative support to the department and ensure smooth day-to-day operations.

Responsibilities include coordinating meetings, managing records, staff onboarding, rosters, procurement, and liaison with Residents, Medical Officers, and Clinical Fellows, supporting efficient departmental operations within a healthcare setting.

Qualifications

• Diploma in Business Administration or Healthcare Administration or related discipline with at least 2 years of administrative experience in healthcare preferred.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills and ability to work independently.

Responsibilities

• Coordinate departmental meetings: scheduling, agendas, minutes.
• Manage department correspondence, filing, and records.
• Submit KPI reports to relevant departments and consolidate attendance.
• Maintain departmental documentation and databases.
• Plan and coordinate staff rosters for postings at external hospitals.
• Oversee procurement and inventory of office supplies and equipment.
• Coordinate onboarding/offboarding: system access, IT equipment provisioning and return.
• Liaise with support departments and act as department representative on committees (WSH).
• Support Residents, Medical Officers, and Clinical Fellows with administrative coordination.
• Collaborate with stakeholders to resolve administrative matters timely.
• Undertake other duties and projects as assigned.

Skills

Organisational skills

Coordination

Multitasking

Interpersonal communication

MS Office proficiency

Education

Diploma in Business Administration/Healthcare Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Company description

The National Neuroscience Institute (NNI), Singapore is the national specialist centre and regional centre for clinical referrals for the management and treatment of the neurosciences, as well as for education and research conducted in the field. NNI offers over 20 subspecialties in neuroscience care and treats a broad range of illness affecting the brain, spine, nerves and muscles. Offering a comprehensive range of Neurology, Neurosurgery and Neuroradiology services using the latest technology and experience of our healthcare professionals, NNI is at the forefront of neuroscience care in Singapore and across the region.

Job description

We are seeking a proactive, organised, and detail-oriented Senior / Associate Executive to provide administrative support to the department and ensure smooth day-to-day operations.

Key Responsibilities

• Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes.
• Manage departmental correspondence, filing systems, and records, including:
• Submission of departmental KPI reports to relevant departments.
• Consolidation of attendance records for meetings, tutorials, and ward rounds.
• Maintenance of departmental documentation and databases.
• Plan and coordinate departmental rosters for staff postings at external hospitals.
• Oversee the procurement and inventory management of office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including:
• System access requests.
• Laptop and IT equipment provisioning and return.
• Liaison with relevant support departments.
• Serve as the department's representative on institutional committees, such as Workplace Safety and Health (WSH).
• Act as the primary liaison for matters relating to Residents, Medical Officers, and Clinical Fellows, providing administrative coordination and support.
• Collaborate with internal and external stakeholders to ensure efficient departmental operations and timely resolution of administrative matters.
• Undertake other administrative duties and projects as assigned by the department.

Requirements

• Diploma in Business Administration, Healthcare Administration, or a related discipline with at least 2 years' of relevant administrative experience preferably in healthcare sector.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Able to work independently while managing multiple priorities
• Meticulous, resourceful, and service-oriented with strong attention to detail.