Executive Assistant (Secretarial Support / Healthcare Industry / Up $4200)

PERSOL; Santo Niño 1st; On-site; PHP 1,750,000 - 2,843,000; Full time

Job summary

PERSOL is seeking a Senior Executive to provide operational and secretariat support to the Deputy Director/Senior Manager and the Group Allied Health (GAH) team, helping deliver work plans across workforce development, care integration, and governance initiatives.

The role offers exposure to cluster-level governance and senior leadership, with engagement across Allied Health professionals and cross-institutional stakeholders.

Qualifications

• Bachelor's Degree in a science, health, social, or business-related discipline.
• Familiarity with Singapore's healthcare system is an advantage.
• Organised and meticulous with strong attention to detail.
• Good communication and interpersonal skills.
• Self-motivated and able to work independently with minimal supervision.
• Adaptable and able to manage multiple priorities in a dynamic environment.

Responsibilities

• Provides end-to-end secretariat support for NAC Meetings, GAH Department Meetings, People Strategy Meetings, and assigned Professional Group Sub-Councils, including agenda preparation, meeting materials, minutes, and post-meeting action tracking
• Keeps GAH running smoothly by managing day-to-day administrative and finance functions, ensuring operational continuity and a well‑organised working environment for the team
• Manages corporate gift inventory, including stock tracking, condition assessment, and replenishment planning
• Assists in the coordination of engagement activities for Allied Health scholars and sponsored students, supporting the development of the next generation of Allied Health professionals
• Supports GAH's participation in IHL outreach and talent engagement events e.g. Allied Health Open House, contributing to Allied Health's presence and positioning as an employer of choice among Allied Health students and graduates

Skills

Organised

Meticulous

Communication skills

Interpersonal skills

Independent worker

Team player

Adaptability

Problem-solving

Education

Bachelor's Degree in science/health/social/business

Job description

Healthcare Industry

Duration: 1 year, subjected to extension

Working Location: Novena (Walking distance from MRT)

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Summary

The Senior Executive provides operational and secretariat support to the Deputy Director/Senior Manager, and the broader Group Allied Health (GAH) team in the delivery of work plans and initiatives across Allied Health. He/She will support projects and programmes in workforce development, care integration, and professional group governance, contributing to GAH's mission of advancing Allied Health across the cluster. This role offers a unique vignette into cluster-level healthcare governance and strategy, with exposure to senior leadership and cross-institutional stakeholder engagement across Allied Health community of 4,000 professionals.

Job Duties

• Provides end-to-end secretariat support for NAC Meetings, GAH Department Meetings, People Strategy Meetings, and assigned Professional Group Sub-Councils, including agenda preparation, meeting materials, minutes, and post-meeting action tracking
• Keeps GAH running smoothly by managing day-to-day administrative and finance functions, ensuring operational continuity and a well‑organised working environment for the team
• Manages corporate gift inventory, including stock tracking, condition assessment, and replenishment planning
• Assists in the coordination of engagement activities for Allied Health scholars and sponsored students, supporting the development of the next generation of Allied Health professionals
• Supports GAH's participation in IHL outreach and talent engagement events e.g. Allied Health Open House, contributing to Allied Health's presence and positioning as an employer of choice among Allied Health students and graduates

Requirements

• Bachelor's Degree in a science, health, social, or business-related discipline
• Entry level are welcome to apply; prior internship or work experience in a healthcare, public sector, or events coordination setting will be an advantage
• Familiarity with Singapore's healthcare system and programmes will be an advantage
• Organised and meticulous, with strong attention to detail
• Good communication and interpersonal skills
• Self‑motivated and able to work independently with minimal supervision
• Adaptable and able to manage multiple priorities in a dynamic environment
• Collaborative team player with a proactive approach to problem‑solving