Senior Admin Coordinator, OB/GYN Scheduling & Compliance

Boston Medical Center; Boston; On-site; PHP 2,076,000 - 2,906,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Discretionary bonuses

Flexible Spending Accounts

403(b) / retirement plan

Paid time off

Job summary

Boston Medical Center is seeking a BEACON Senior Administrative Coordinator to support OB/GYN operations in a busy ambulatory clinic. The role focuses on scheduling, data collection, and training schedulers, with autonomy to set priorities and make independent decisions.

The position involves part-time scheduling (24 hours per week) with flexible shifts. It oversees regulatory compliance, prepares documents and reports, and collaborates with the GPU/PPU teams, DPH, and clinical staff to ensure

Qualifications

• Bachelor's Degree or equivalent combination of training and experience.
• Minimum 3 years' experience in medical or healthcare institutions, ideally in academic medicine.
• Ability to work independently with strong attention to detail.

Responsibilities

• Scrub schedules to identify inappropriate bookings and provide feedback.
• Communicate with operations manager and medical director about schedules and projects.
• Provide closed-loop communication and escalate when unable to complete tasks.
• Coordinate GPU GYN scheduling and cover for GPU scheduler during absences.
• Manage add-ons in GPU and PPU with clinic administration.
• Check voicemail, EPIC messages and emails regularly.
• Facilitate referrals with DPH Abortion Access Coordinator and CHCs.
• Attend operational meetings and prepare meeting agendas/minutes.
• Maintain charts for PPU patients and data tracking logs.
• Order administrative supplies and prepare patient documents.
• Ensure confidentiality and exercise discretion in communications.

Skills

Independent work

Prioritization

Communication skills

MS Office

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Boston Medical Center is seeking a BEACON Senior Administrative Coordinator to support OB/GYN operations in a busy ambulatory clinic. The role focuses on scheduling, data collection, and training schedulers, with autonomy to set priorities and make independent decisions.

The position involves part-time scheduling (24 hours per week) with flexible shifts. It oversees regulatory compliance, prepares documents and reports, and collaborates with the GPU/PPU teams, DPH, and clinical staff to ensure