Centralized Scheduling Coordinator

Bon Secours; Philippines; Hybrid; PHP 335,000 - 469,000; Full time

Benefits offered by this job

HMO coverage

WFH allowance

Vacation & sick leave

SSS PhilHealth Pag-IBIG contributions

Hybrid/onsite/virtual options

Job summary

Bon Secours Mercy Health in the Philippines seeks a Centralized Scheduling Timekeeper Coordinator to proactively develop and optimize schedules for designated departments. The role ensures timecard accuracy and applies pay practices in a busy healthcare environment.

You will partner with department managers to forecast staffing needs, manage self-scheduling, and create schedules that minimize gaps while maintaining efficiency and coverage.

Qualifications

• Bachelor’s degree in business, Data Management, or Related Field is required.
• 1+ year experience with staffing, workforce and scheduling software is required; healthcare setting is preferred.

Responsibilities

• Create and edit schedules for ROC supported departments in the electronic scheduling system.
• Collaborate with department managers to prepare accurate daily, weekly, and shift schedules.
• Review, approve or deny schedule requests (PTO, changes, preferences) based on needs.
• Balance and publish schedules after self-scheduling periods.
• Assign specialty roles based on unit requirements and skill mix.
• Determine vacancy rates and post incentive shifts to address gaps.
• Maintain department schedules and open shift needs for recruitment.
• Prepare staffing and scheduling reports for leaders.
• Review and maintain timecards for accuracy and prepare for payroll.

Skills

Staffing software

Scheduling software

Education

Bachelor's degree in business, Data Management, or Related Field

Tools

UKG certification

Job description

Thank you for considering a career at Bon Secours Mercy Health!

Scheduled Weekly Hours:

40

Work Shift:

9pm to 6am (Philippines)

PrimaryFunction

The Centralized Scheduling Timekeeper Coordinator is responsible forproactive, forward-looking schedule development and optimizationfor designated departments. This role focuses on creating, balancing, and maintaining schedules in advance to ensure appropriate coverage, skill mix, and operational efficiency. The coordinator partners closely with department managers to forecast staffing needs, manage self-scheduling, and prepare schedules that minimize last-minute staffing gaps. This role ensures timecard accuracy and application of approved pay practices and policies.

Essential Job Functions

• Creates and edits schedules forROC supporteddepartments in the electronic scheduling system in accordance with hospital policies, procedures, and guidelines.

• Collaboratewith department managers to prepare accurate daily, weekly, and shift schedules that reflect forecasted staffing needs.

• Reviews, approves, or denies schedule requests (PTO, changes, preferences) based on departmental needs and established guidelines, communicating outcomes to leaders as appropriate.

• Balances andpublishesschedules at the conclusion of self-scheduling periods to ensure appropriate coverage and efficiency.

• Assigns specialty roles based on unit-specific operational requirements and skill-mix standards.

• Determines vacancy rates by role and department; posts incentive shifts in accordance with ministry policy to proactively address anticipated gaps.

• Maintain department schedules within the electronic staffing system,ensuringaccuratedaily coverageandopenshift needs torecruitadditional personnel based on projected census, acuity, and budget considerations.

• Preparestaffing and scheduling reports anddistributethem to appropriate leaders as directed.

• Reviews and maintains timecards for accuracy per policy,accounting for required hours per employment status, resolves discrepancies, approves or denies requests, and prepares timecards for manager review prior to pay period close.

• Attend staffing meetings/trainings andparticipatein continuous improvement efforts.

• Assistwith orientation or training on schedulingsystemstechnology when needed.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditionsassociatedwiththejob.Employeesmayberequiredtoperformotherjob-relateddutiesas required by their supervisor,including cross-trainingto support functions of complementary roles,subject toreasonableaccommodation.

Licensing/Certification

UKG certification preferred

Education

Bachelor’sdegreeinbusiness,DataManagement,orRelatedField(required)

WorkExperience

1+yearsexperiencewithstaffing, workforce&schedulingsoftware(required) Previous experience in a healthcare setting (preferred)

What we offer

• Comprehensive HMO medical coverage, retirement plan and group life and accident insurance

• One-time Work From Home allowance, connectivity allowance, wellness allowance and role‑specific allowances

• Paid vacation and sick leave

• Government‑mandated benefits: SSS, PhilHealth and Pag‑IBIG contributions

• Flexible working model with hybrid, onsite or virtual arrangements (based on role and business need)

• Mission‑driven culture events, community outreach and service opportunities

• Learning and development programs, mentorship and clear career growth pathways

• Modern, collaborative office spaces and regular engagement and culture‑building activities

Benefits may vary based on employment terms and role.

Department:

Administration - BSMH Global Business Systems

It is our policy to comply with all applicable Philippine labor laws and regulations and to uphold equal employment opportunity in all aspects of recruitment and employment.

All applicants will be considered for employment based on merit, qualifications, and business requirements, without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity or expression, civil status, age, disability, genetic information, nationality, or any other status protected under Philippine law.

We are committed to providing an inclusive workplace free from unlawful discrimination and harassment.

If you are a person with a disability and require reasonable accommodation as part of the application or selection process, please contact the Talent Acquisition Team at ••••@bsmhealth.org. We will work with you to provide appropriate assistance in accordance with applicable laws and company policy.