Senior Accounting & Administrative Specialist

CEO Concierge Service Inc.; Taguig; Hybrid; PHP 360,000 - 540,000; Full time

Job summary

CEO Concierge Service Inc. is seeking a highly experienced Accounting & Administrative Specialist to own day-to-day accounting, including AP, AR, payroll, and sales tax, with email management support. This is not an entry-level role; you will plug into an existing workflow with minimal supervision in Manila.

The ideal candidate has several years of hands-on accounting/bookkeeping experience and a track record of accurate, proactive problem solving, enabling seamless operations.

Qualifications

• Bachelor’s degree in Accounting or related field.
• Several years of hands-on accounting/bookkeeping experience.
• Strong experience with AP, AR, payroll, and sales tax.
• Excellent understanding of day-to-day accounting processes.

Responsibilities

• Manage Accounts Payable (AP): invoice processing, coding, payment tracking, and vendor records.
• Manage Accounts Receivable (AR): invoicing, payment application, and follow-up on outstanding balances.
• Process and maintain payroll accurately and on schedule.
• Assist with sales tax preparation, tracking, and filing.
• Monitor and manage accounting-related email communications.
• Respond to routine inquiries from vendors, clients, and other business contacts.
• Maintain accurate and organized financial records.
• Perform account reconciliations and assist with resolving discrepancies.
• Track deadlines, payments, filings, and other accounting-related requirements.
• Assist with general bookkeeping and administrative accounting tasks as needed.
• Identify issues proactively and resolve them before they become problems.

Skills

Accounts Payable

Accounts Receivable

Payroll

Sales Tax

Email management

Multitasking

Education

Bachelor’s degree in Accounting, Accountancy, Finance, or related field

Job description

We’re looking for a highly experienced, hands-on Accounting & Administrative Specialist who can hit the ground running.

We need someone who can plug and play immediately, take ownership of day-to-day accounting responsibilities, and provide reliable support across Accounts Payable, Accounts Receivable, Payroll, Sales Tax, and email management.

This is not an entry-level position. We’re looking for someone with strong practical experience who can step into an existing workflow, quickly understand our processes, and get things done with minimal supervision.

Key Responsibilities

• Manage Accounts Payable (AP), including invoice processing, coding, payment tracking, and vendor records

• Manage Accounts Receivable (AR), including invoicing, payment application, and follow-up on outstanding balances

• Process and maintain payroll accurately and on schedule

• Assist with sales tax preparation, tracking, and filing

• Monitor and manage accounting‑related email communications

• Respond to routine inquiries from vendors, clients, and other business contacts

• Maintain accurate and organized financial records

• Perform account reconciliations and assist with resolving discrepancies

• Track deadlines, payments, filings, and other accounting‑related requirements

• Assist with general bookkeeping and administrative accounting tasks as needed

• Identify issues proactively and resolve them before they become problems

Qualifications & Requirements

• Bachelor’s degree in Accounting, Accountancy, Finance, or a related field

• Several years of hands‑on accounting/bookkeeping experience

• Strong experience with AP, AR, payroll, and sales tax

• Excellent understanding of day‑to‑day accounting processes

• Strong email and written communication skills

• Excellent attention to detail and accuracy

• Strong organizational and time‑management skills

• Comfortable handling confidential financial information

• Able to work independently and manage multiple priorities

• Must be able to plug and play with minimal training or supervision

The Ideal Candidate

We’re looking for someone who has done this before.

You should be comfortable walking into an established accounting environment, reviewing what needs to be done, asking the right questions, and taking ownership without needing step‑by‑step instructions.

You are resourceful, proactive, highly organized, and experienced enough to recognize what needs attention before being asked.

If you’re an experienced accounting professional who can step in, get up to speed quickly, and immediately provide meaningful support, we want to hear from you.