Seafarer Crewing & Compliance Coordinator

BW Epic Kosan Ltd; Manila; On-site; PHP 300,000 - 600,000; Full time

Job summary

BW Epic Kosan Ltd is hiring a Crewing Coordinator/Assistant to ensure seafarers meet STCW and flag-state requirements, stay medically fit, and align with recruitment policies. The role includes visa coordination, PPE management, and maintaining crew records in the management system.

Based in Manila with responsibilities reporting to the Crewing Team Leader, the position emphasizes accuracy, multi-tasking, and a proactive approach to crew compliance and process improvements.

Qualifications

• Bachelor's degree preferably with high IT skills/interest or IT graduate.
• Minimum 12 months’ experience in Crewing.
• Maintain and meet specific Crewing Team performance metrics.
• Team player with some leadership skills.
• Good interpersonal and communication skills.
• Analytical and takes initiatives to improve work processes.
• Result-oriented and familiar with requirements in STCW
• Ability to multi-task and work in a fast-paced environment, innovative and a good team player.
• Good computer and organization skills.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word)

Responsibilities

• The Crewing Coordinator has a core function to ensure that all seafarers placed on board by the Company are properly qualified in accordance with International (STCW) and Flag State regulations, are medically fit and comply with Company Recruitment Policies and Customer Vessel requirements.
• It is also important to verify the seafarer’s compliance to Statutory regulations, and Company’s SMS procedures.
• The Crewing Assistant reports directly to the Crewing Team Leader in Manila, Philippines.
• The main duties are:
• Ensure all seafarers placed on board by the Company are properly qualified in accordance with International (STCW) and Flag State regulations, are medically fit, and comply with Company Recruitment Policies and Customer Vessel requirements.
• Facilitate arrangement of US visa in coordination with seafarers.
• Facilitate working gears / PPE requirement of joining crew.
• Checks and updates crew personnel information in crew management system.
• Verifies, and updates crew documents and certificates in crew management system.
• Arrange the original documents and certificates of joining crew prior dispatch.
• Conduct dispatch of joining crew.
• Process the requisition of Cash Advance and facilitate its release to joining crew.
• Assist in monitoring the validity of documents and licenses of crew.

Skills

IT skills

Interpersonal skills

Communication skills

Analytical thinking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

BW Epic Kosan Ltd is hiring a Crewing Coordinator/Assistant to ensure seafarers meet STCW and flag-state requirements, stay medically fit, and align with recruitment policies. The role includes visa coordination, PPE management, and maintaining crew records in the management system.

Based in Manila with responsibilities reporting to the Crewing Team Leader, the position emphasizes accuracy, multi-tasking, and a proactive approach to crew compliance and process improvements.