School Office Coordinator & Health Room Assistant

Allentown City School District; Philippines; On-site; PHP 1,507,000 - 1,842,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown School District is seeking a School Secretary-Health Room Assistant to perform clerical and administrative duties, support the health room, and assist in coordinating schedules and communications. The role includes processing mail, maintaining records, greeting visitors, and supporting budget-related tasks within the district office.

The position requires 2–3 years of related experience, proficiency in Microsoft Office, and the ability to handle multiple tasks with accuracy in a

Qualifications

• Two to three years of related experience and/or training.
• Ability to read, comprehend, and interpret instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Functional knowledge of or proficiency with Microsoft Office software programs, including Word and Excel.
• Consistent record of satisfactory work performance.
• Acceptable criminal and child abuse clearances (Acts 34, 114, and 151).
• Ability to perform the essential duties with or without reasonable accommodations.

Responsibilities

• Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by supervisor.
• Assists in maintaining accurate records.
• Organizes and maintains file system, and files correspondence and other department records.
• Answers and screens supervisor's telephone calls, and arranges conference calls, as necessary.
• Greets scheduled visitors and directs them to appropriate areas or persons.
• Arranges and coordinates travel schedules and reservations for supervisor and/or other department staff, as appropriate.
• Performs secretarial duties and responsibilities as assigned by the supervisor, including, but not limited to, coordinating schedules and appointments for supervisor.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records or transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Prepares agendas, minutes, and other documentation for meetings.
• Assists with maintaining department or supervisor's budget.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Skills

Reading comprehension

Arithmetic skills

Administrative support

Research skills

MS Office

Tools

Microsoft Word

Microsoft Excel

Job description

Allentown School District is seeking a School Secretary-Health Room Assistant to perform clerical and administrative duties, support the health room, and assist in coordinating schedules and communications. The role includes processing mail, maintaining records, greeting visitors, and supporting budget-related tasks within the district office.

The position requires 2–3 years of related experience, proficiency in Microsoft Office, and the ability to handle multiple tasks with accuracy in a