Sales Secretary (Data Analyst)

Philteq Enterprise Incorporated; Quezon City; On-site; PHP 246,000 - 357,000; Full time

Job summary

Philteq Enterprise Incorporated in the Philippines is seeking a highly organized Sales Secretary to support the sales team with reporting, data collection, and coordination. You will maintain filing systems, prepare presentations, take minutes, and assist internal teams to ensure smooth sales operations.

The role requires advanced Excel skills, familiarity with POS systems, and strong communication. SAP experience is a plus, with a fast-paced, customer-focused environment.

Qualifications

• Bachelor’s degree in any field.
• Advanced Microsoft Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting, etc.)
• Knowledge of point-of-sale systems.
• Strong customer service skills for both internal and external stakeholders.
• Previous experience in customer service or retail is an advantage.
• Previous experience with using SAP a plus.
• Excellent communication and interpersonal skills
• Ability to create informative and engaging Microsoft PowerPoint presentations
• Results-oriented mindset and ability to multitask and manage priorities in a fast-paced environment.
• Self-motivated and goal oriented.

Responsibilities

• Prepare and distribute weekly, monthly, and annual sales reports.
• Monitor and maintain sales performance reports on a weekly, monthly, and quarterly basis.
• Collect and compile sales-out reports from the sales team for credit memo claims with vendors.
• Ensure timely submission of sales-out reports from dealers by coordinating with the sales team.
• Schedule, organize, and follow up on sales and technical training invitations to dealers.
• Maintain an organized filing system for sales-related documents and records.
• Assist in preparing presentations and analytical data reports for management review.
• Take minutes of meetings and follow up on action points to ensure completion.
• Provide administrative support to the sales team, including handling correspondence and scheduling appointments.
• Collaborate with internal departments and teams to ensure alignment of sales processes and objectives.

Skills

Excel

POS systems

Customer service

PowerPoint

Communication

Multitasking

Self-motivated

Education

Bachelor’s degree in any field

Tools

SAP

Job description

Job Overview:

We are seeking a highly organized and proactive Sales Secretary to provide comprehensive administrative support to our sales team. This role requires excellent coordination, communication, and reporting skills to ensure smooth sales operations. The Sales Secretary will be responsible for maintaining reports and facilitating seamless communication between internal teams.

Key Responsibilities:

1. Report Management

• Prepare and distribute weekly, monthly, and annual sales reports.
• Monitor and maintain sales performance reports on a weekly, monthly, and quarterly basis.

2. Data Collection

• Collect and compile sales-out reports from the sales team for credit memo claims with vendors.
• Ensure timely submission of sales-out reports from dealers by coordinating with the sales team.

3. Coordination

• Schedule, organize, and follow up on sales and technical training invitations to dealers.

4. Administrative Support

• Maintain an organized filing system for sales-related documents and records.
• Assist in preparing presentations and analytical data reports for management review.
• Take minutes of meetings and follow up on action points to ensure completion.
• Provide administrative support to the sales team, including handling correspondence and scheduling appointments.

5. Internal Collaboration

• Collaborate with internal departments and teams to ensure alignment of sales processes and objectives.

Qualifications & Requirements:

• l Bachelor’s degree in any field.
• Advanced Microsoft Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting, etc.)
• l Knowledge of point-of-sale systems.
• l Strong customer service skills for both internal and external stakeholders.
• l Previous experience in customer service or retail is an advantage.
• l Previous experience with using SAP a plus.
• l Excellent communication and interpersonal skills
• l Ability to create informative and engaging Microsoft PowerPoint presentations
• l Results-oriented mindset and ability to multitask and manage priorities in a fast-paced environment.
• l Self-motivated and goal oriented.