Sales Representative

James Ervin Tatel Enterprises; Manila; On-site; PHP 223,200 - 334,800; Full time

Job summary

A company in the sales sector seeks a dedicated Sales Support Coordinator to assist the Sales Team with quotations, client follow-ups, and project documentation. The ideal candidate has 3-5 years of related experience, strong coordination and communication skills, and a Bachelor's degree. This role involves monitoring sales activities, preparing necessary documents, and ensuring client satisfaction. Strong proficiency in Excel and Google Sheets is essential. Join a dynamic team in Manila to enhance sales operations.

Qualifications

• 3-5 years of experience in sales coordination or support.
• Proven ability to manage multiple tasks efficiently.
• Strong documentation and reporting skills.

Responsibilities

• Assist the Sales Team in preparing quotations and proposals.
• Maintain and update a centralized monitoring system for projects.
• Prepare and manage necessary documents for billing and sales.

Skills

Strong coordination and communication skills

Attention to detail and documentation accuracy

Time management and multitasking

Basic knowledge of construction / lighting / project-based sales (advantage)

Proficiency in Excel / Google Sheets and reporting tools

Education

Bachelor's degree

Job description

On-site - Manila 3-5 Yrs Exp Bachelor Full-time

Job Description

1. Sales Coordination & Support

Assist the Sales Team in preparing quotations, proposals, and cost estimates.

Coordinate with clients regarding inquiries, requirements, and project updates.

Ensure timely submission of documents for bidding, accreditation, and project requirements.

Monitor and track all sales activities from inquiry to project closure.

2. Project & Client Monitoring

Maintain and update a centralized monitoring system for all ongoing and prospective projects.

Follow up with clients regarding proposals, approvals, and purchase orders (PO).

Coordinate with internal teams (Operations, Engineering, Procurement) for project updates and requirements.

Ensure proper documentation and record-keeping of all client transactions.

3. Documentation & Compliance

Prepare and manage necessary documents such as quotations, billing, delivery receipts (DR), and sales invoices (SI).

Assist in vendor/client accreditation requirements (e.g., PCAB, DOLE, BIR, permits).

Ensure completeness and accuracy of submitted documents.

Maintain organized digital and physical filing systems.

4. Billing & Collection Support

Coordinate with Accounting for billing preparation and submission.

Monitor receivables and assist in follow-ups for collections.

Track down payments (DP), progress billings, and project milestones.

Assist in preparing reports related to sales and collections.

5. Reporting & Monitoring

Prepare daily, weekly, and monthly sales and project status reports.

Maintain updated trackers (projects, clients, accreditation, receivables, and deliverables).

Provide regular updates to management regarding project status, risks, and opportunities.

6. Administrative Functions

Manage schedules, meetings, and client visits for the Sales Team.

Coordinate logistics such as vehicle requests, itineraries, and site visits.

Assist in preparing presentation materials, company profiles, and marketing collaterals.

Handle communication via email, phone, and messaging platforms.

7. Process Improvement & Compliance

Ensure adherence to company policies, SOPs, and reporting standards.

Identify process gaps and recommend improvements for sales operations.

Support implementation of systems and tools for better tracking and efficiency.

8. Customer Service

Maintain strong client relationships through timely and professional communication.

Address client concerns and elevate issues when necessary.

Ensure a high level of customer satisfaction throughout the sales process.

Key Competencies

• Strong coordination and communication skills
• Attention to detail and documentation accuracy

Time management and multitasking

• Basic knowledge of construction / lighting / project-based sales (advantage)

Proficiency in Excel / Google Sheets and reporting tools