Sales Operations Executive – Listing, Documentation & Creative Supervisor

La Theoz Real Estate Solution Services Inc.; Makati; On-site; PHP 312,480 - 390,600; Full time

Benefits offered by this job

Performance bonus

Professional growth opportunities

Job summary

A real estate services company in Makati is seeking a Sales Operations Executive to manage property listings and oversee documentation. The ideal candidate will have a Bachelor's Degree, 2-3 years of experience, and skills in Canva and CRM systems. This office-based role requires excellent organizational and communication skills, working closely with the Sales Manager and CEO to maintain high-quality standards.

Qualifications

• At least 2–3 years of experience in real estate listing documentation, sales administration, or operations.
• Skilled in design and video editing tools like Canva and CapCut.
• Excellent organizational and documentation skills.

Responsibilities

• Review and verify property files before listing approval.
• Supervise agents' listings for completeness and compliance.
• Manage the CRM system and generate weekly reports.

Skills

Organizational skills

Communication skills

Creativity

Analytical skills

Coordination abilities

Education

Bachelor’s Degree in Business Administration, Real Estate Management, Marketing, or related field

Tools

Canva

CapCut

Google Workspace

CRM systems

Online property portals (Lamudi, DotProperty, Carousell)

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

About the Role

We are seeking a highly organized and detail-oriented Sales Operations Executive – Listing, Documentation & Creative Supervisor to join our growing Sales Division.

This position is office-based (not work-from-home) and focuses on managing property listings, verifying sales documents, ensuring quality and compliance, and maintaining the visual standards of our property marketing materials.

This is a managerial operations role — not a sales or frontliner position.

Key Responsibilities

• Review and verify all property files before listing approval (Authority to Sell, Title, IDs, Tax Declaration, etc.)
• Supervise agents’ listings, ensuring completeness, accuracy, and compliance
• Manage the CRM system (EstateBud / GHL / ClickUp): encoding, updating, and generating weekly reports
• Draft and check all sales documents such as Offer to Purchase, Reservation Form, and Contract to Sell
• Coordinate with sellers and agents for missing requirements and updates
• Design property posters and presentation decks using Canva or similar tools
• Edit property photos or short promotional videos using CapCut or Canva Video
• Oversee property postings on Lamudi, DotProperty, Carousell, and Facebook Marketplace
• Ensure all listings are visually appealing, correctly captioned, and regularly updated
• Submit weekly reports on verified listings, document completion, and CRM updates

Qualifications

• Bachelor’s Degree in Business Administration, Real Estate Management, Marketing, or related field
• At least 2–3 years of experience in real estate listing documentation, sales administration, or operations
• Skilled in Canva, CapCut (or other video editing apps), and Google Workspace
• Knowledge of CRM systems and online property portals (Lamudi, DotProperty, Carousell)
• Excellent organizational and documentation skills
• Strong communication and coordination abilities
• Must be creative, analytical, and disciplined
• Willing to work onsite in Makati or Pasay City

Work Setup & Compensation

• Work Schedule: Monday to Saturday, Office-Based (No WFH)
• Salary Range: ₱28,000 – ₱35,000 (depending on experience)
• Performance Bonus: Quarterly (₱3,000 – ₱8,000 based on listing accuracy & creative output)

Ideal Candidate Profile

• We are looking for someone who is:
• Organized and detail-oriented
• Proactive and able to supervise others
• Creative and skilled in visual presentation
• Loyal, disciplined, and calm under pressure
• Able to balance operational structure with creativity

Why Join Us

At La Theoz Real Estate Solution Services Inc., we take pride in maintaining professional and high-quality property listings that reflect our brand’s premium standards.

You will work directly with our Sales Manager and CEO, helping shape the efficiency, accuracy, and visual branding of our sales operations.