Sales Assistant

AIPI Acquire Intelligence Philippines Inc.; Taguig; On-site; PHP 201,000 - 268,000; Full time

Benefits offered by this job

HMO coverage

Yearly kick-off events

Value Awards

Internal promotions

Leadership training

14th Month Pay

Referral incentives

Leave benefits

Job summary

Acquire Intelligence Philippines is seeking a Sales Assistant to provide administrative support to the Sales team and help drive client campaigns. This role offers hands-on experience in bookings, reporting, and proposal preparation within a collaborative environment.

You will coordinate schedules, maintain accurate data in Excel-based systems, and communicate clearly with team members to ensure smooth operations and timely client deliverables.

Qualifications

• Confident and mature to communicate effectively with external & internal customers from varying backgrounds.
• Experience in an administrative role in a fast-paced environment.
• Solid computer skills including Microsoft Office Suite (Excel, Outlook, Word).
• High level of organization and time management skills.
• High accuracy for data input and strong attention to detail.
• Media experience is well-regarded; customer service experience is a plus.

Responsibilities

• Provide sales administration support to Sales Executives and Manager.
• Sales data entry and bookings; prepare sales reports for campaigns and clients.
• Draft sales proposals and assist with client communications.
• Monitor and coordinate booking changes; ensure timely invoicing and month-end checks.
• Prepare regular reports on airtime, campaigns and client results; use Excel and various systems.
• Maintain clear communication with the sales team via email and collaboration tools.

Skills

Communication

MS Office

Excel

Attention to detail

Time management

Customer service

Tools

Excel

Outlook

Word

Job description

We’re an award-winning global outsourcer providing contact centre and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! At Acquire Intelligence, our mission is to help business work smarter. We bring together the best people, efficient processes, and automation to help companies grow faster and operate with confidence. Our purpose is to simplify how businesses work, improve performance, and lead meaningful change across the globe. If you’re passionate about making a real impact through innovation and collaboration, Acquire Intelligence is the place to grow your career. Advance Your Career - Join us today and be part of a team where your work makes an impact!

WHY JOIN THE A-TEAM?

Come for a career, stay for the fun! Here’s what’s waiting for you:

• HMO coverage for you and your family
• Epic Yearly Kick-Off Parties with major giveaways (including a car in 2023!)
• Recognition through our Value Awards — we celebrate your wins
• Real career growth with internal promotions
• Meaningful work with talented and supportive teams
• Your future matters: 900 internal promotions every year
• 2,700+ leadership training courses
• Extra rewards along the way: 14th Month Pay for employees who complete 5 years with us
• Generous referral incentives of up to ₱42,000 depending on the role
• Enjoy work-life balance: 12 Vacation Leaves* 12 Sick Leaves* 1 Birthday Leave*

A SNAPSHOT OF YOUR ROLE

Reporting to the Sales Manager, the Sales Assistant is responsible for providing sales administration and support to the Sales Executives and Sales Manager.

Main Responsibilities and Duties:

Detail the main activities and responsibilities involved

Areas of direct responsibility:

• Administration support to sales team
• Sales data entry including bookings
• Internal emails
• Preparation of sales reports including campaign & client tracking reports using Excel and various systems

Administration Duties:

• Assist sales team with creating sales proposals for clients
• Sales data entry: Receive and process new booking schedules for clients from sales team
• Timely processing of booking changes
• Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced
• Complete check at month end of any spots not transmitted, prior to invoicing
• Prepare reports pre and post client campaigns to support client results delivery, using excel and other various systems
• Monitor and Coordinate material changes. Retrieve requested information from IBMS.
• Coordinate the filler lists for sales office each week
• Prepare regular reports for available airtime for sales
• Prepare monthly share reports for sales team
• Communicate clearly and concisely with and assist sales team members and other seven employees as required over email, Microsoft teams, cisco jabber.

General:

• Other duties as reasonably directed.
• Follow company policies and procedures.
• Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace.
• Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation.
• Be a positive, willing and adaptable member of the team at all times.

II. Recruitment Information

Essential

• Confidence and maturity to communicate effectively with external & internal customers from varying backgrounds
• A proven ability to work effectively in a busy, fast paced environment whilst demonstrating persistence and patience on a daily basis.
• Experience in an administrative role.
• Solid computer skills including proficiency with Microsoft office suite applications, including Excel, Outlook, Word
• A high level of organisation and time management skills.
• A high accuracy level for data input
• Excellent attention to detail
• Self-motivated and able to work efficiently to set priorities and accomplish tasks in a timely manner
• Media experience is well-regarded.
• Previous customer service experience would be highly regarded

Desirable

• Media experience is well-regarded.
• Previous customer service experience would be highly regarded

Join the A-Team and experience the A-Life!

Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years' experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We’re an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of "big business". We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence.

As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.

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