Sales Administrative Assistant

JMA JEWELRY CENTER INC; Metro Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

JMA Jewelry CENTER INC in Metro Manila is seeking a Sales Administrative Assistant with strong organizational skills and an interest in luxury jewelry. You will support sales processes, handle documentation, and assist management in daily tasks.

The role requires a college degree and proficiency in Microsoft Office and Google Workspace. You will maintain client databases, prepare reports, and coordinate between departments to ensure smooth store operations.

Qualifications

• College graduate in any field.
• Proficient in MS Office and Google Workspace.
• Interest in jewelry or luxury retail.

Responsibilities

• Record the use of all official files.
• Maintain an updated client database.
• Record detailed minutes of meetings/appointments.
• Update item details, history and status.
• Photograph and document products with tagging.
• Maintain inventory and conduct checks.
• Daily setup and breakdown of store display.
• Generate weekly Sales Reports.
• Generate weekly Store Operations Reports.
• Prepare documents for transactions and proposals.
• Support processing and fulfillment of orders.
• Assist in promotional efforts such as text blasts.
• Plan meetings, take detailed minutes, manage calendars.
• Arrange travel and reservations for executives.
• Provide support to executives on daily tasks.
• Forward daily transactions to Head Office.
• Order and maintain office supplies.
• Coordinate between departments on Sales tasks.

Skills

Organizational skills

Attention to detail

Communication

Education

College degree in any field

Tools

Microsoft Office

Google Workspace

Job description

JMA Jewelry has become a staple name in the Philippine jewelry industry, having crafted exquisitely-designed concepts that have sparkled countless engagements, weddings, and everyday occasions. We make fine jewelry exquisitely designed and meticulously handcrafted to sparkling perfection.

We’re looking to grow our team alongside people who care about our craft and the stories we become a part of, with a warm and collaborative spirit.

We are looking for a Sales Administrative Assistant with organizational skills and an interest in jewelry or luxury retail.

• College graduate in any field.
• Proficient in Microsoft Office (Word, Excel, Powerpoint) and Google Workspace (Sheets, Docs, Slides).

JOB DESCRIPTION:

ENCODING & DOCUMENTATION

• Record the use of all official files
• Maintain an updated client database
• Record detailed minutes of the meeting / appointment

INVENTORY & MERCHANDISE MANAGEMENT

• Update details, history, and current status of each item
• Ensure products are properly documented with photographs included
• Ensure proper tagging of all products with complete information
• Maintain an updated Inventory with regularly conducted inventory checks
• Daily setup and breakdown of store display for opening and closing

REPORTS

• Generate weekly Sales Reports
• Generate weekly Store Operations Reports

SALES TRANSACTIONS

• Prepare necessary documents and files for transactions (decks, design and quotation proposals, official files, etc)
• Provide support in the processing and fulfillment of clients’ orders
• Participate in promotional efforts such as text blasts

ASSIST MANAGEMENT

• Plan and arrange meetings, take detailed minutes
• Organize calendars, make travel arrangements and reservations
• Provide support to the company’s executives in daily tasks and various projects

OTHER ADMINISTRATIVE TASKS

• Forward daily transactions to the Head Office through the Daily Collection
• Order and maintain office supplies
• Coordinate between departments in resolving Sales related day-to-day tasks