Sales Admin Assistant

Acquire.AI; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

Acquire Intelligence is an award-winning global business outsourcer delivering BPO and AI-enabled services to clients worldwide. We are hiring a Sales Admin Assistant to support the sales team with data entry, reports and proposals.

Based in Uptown BGC, the role requires strong Excel skills, meticulous data handling, and effective communication with internal and external customers. You will help prepare campaigns and maintain bookings with accuracy and timeliness.

Qualifications

• Confidence and maturity to communicate effectively with external & internal customers from varying backgrounds.
• Experience in an administrative role.
• Solid computer skills including proficiency with Microsoft Office applications (Excel, Outlook, Word).

Responsibilities

• Administration support to sales team
• Sales data entry including bookings
• Internal emails
• Preparation of sales reports including campaign & client tracking reports using Excel and various systems
• Administration Duties: Assist sales team with creating sales proposals for clients
• Sales data entry: Receive and process new booking schedules for clients from sales team
• Timely processing of booking changes
• Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced
• Complete check at month end of any spots not transmitted, prior to invoicing
• Prepare reports pre and post client campaigns to support client results delivery, using excel and other various systems
• Monitor and Coordinate material changes
• Retrieve requested information from Landmark
• Coordinate the filler lists for sales office each week
• Prepare regular reports for available airtime for sales
• Prepare monthly share reports for sales team
• Communicate clearly and concisely with and assist sales team members and other employees as required over email, Microsoft teams, cisco jabber
• General: Other duties as reasonably directed
• Follow company policies and procedures
• Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace
• Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation
• Be a positive, willing and adaptable member of the team at all times

Skills

Communication skills

Administrative experience

Data entry

Tools

Excel

Outlook

Word

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

POSITION DESCRIPTION

Sales Admin Assistant

Location: Uptown BGC

Reporting to: Sales Manager

A SNAPSHOT OF YOUR ROLE

As a Sales Admin Assistant, you are responsible in ensuring that all employment and personal information of employees are kept and handled in accordance with existing company policies on Information Security and Data Privacy.

Responsibilities

• Administration support to sales team
• Sales data entry including bookings
• Internal emails
• Preparation of sales reports including campaign & client tracking reports using Excel and various systems
• Administration Duties: Assist sales team with creating sales proposals for clients
• Sales data entry: Receive and process new booking schedules for clients from sales team
• Timely processing of booking changes
• Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced
• Complete check at month end of any spots not transmitted, prior to invoicing
• Prepare reports pre and post client campaigns to support client results delivery, using excel and other various systems
• Monitor and Coordinate material changes
• Retrieve requested information from Landmark
• Coordinate the filler lists for sales office each week
• Prepare regular reports for available airtime for sales
• Prepare monthly share reports for sales team
• Communicate clearly and concisely with and assist sales team members and other employees as required over email, Microsoft teams, cisco jabber
• General: Other duties as reasonably directed
• Follow company policies and procedures
• Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace
• Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation
• Be a positive, willing and adaptable member of the team at all times

A BIT ABOUT YOU

• Confidence and maturity to communicate effectively with external & internal customers from varying backgrounds
• A proven ability to work effectively in a busy, fast paced environment whilst demonstrating persistence and patience on a daily basis
• Experience in an administrative role
• Solid computer skills including proficiency with Microsoft office suite applications, including Excel, Outlook, Word
• A high level of organisation and time management skills
• A high accuracy level for data input
• Excellent attention to detail
• Self-motivated and able to work efficiently to set priorities and accomplish tasks in a timely manner
• Media experience is well-regarded
• Previous customer service experience would be highly regarded

About the Company

We’re an award-winning business process outsource provider, to some of the world’s largest brands operating contact centers and back-office services from offshore, nearshore, and onshore locations to clients globally and serviced from Australia, Dominican Republic, Philippines and the United States. Known for our commitment to safety, flexibility, and innovation, we strive to be the partner of choice for businesses looking to leverage the best global BPO and AI resources. Our employee value proposition, Come for a career, stay for the fun, underscores our commitment to a vibrant, inclusive, and engaging work environment.

Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.

Privacy

Acquire takes your privacy very seriously. The information collected through this site will only be processed with your prior consent and for the purpose of facilitating your employment opportunities. If you have provided consent and wish to withdraw it, you may click on the account settings and submit a request to delete your information. You may also inform us by writing to the address in the section on “Access Rights to Personal Data” or send us an email to [e-mail]. Please refer to our Privacy Policy at https://acquire.ai/ph/privacy-policy/