Sales Admin Assistant

Cloudstaff; Metro Manila; Remote; PHP 223,000 - 446,000; Full time

Job summary

Cloudstaff is seeking a detail-oriented Sales Administrator to support an Australian real estate sales team from Metro Manila. You will handle end-to-end sales administration, including listing paperwork, campaign coordination, CRM management, and calendar upkeep for high-performing agents.

The role emphasizes independent work, meticulous data handling, and strong communication with photographers, copywriters, and marketing suppliers to drive successful campaigns.

Qualifications

• Experience in real estate sales administration or PA role.
• Familiarity with real estate CRMs and calendar/email systems.
• Excellent organizational and time-management skills.

Responsibilities

• Prepare listing documents and property marketing packs.
• Coordinate advertising and update listings in CRMs.
• Track milestones, contracts, and liaise with solicitors.
• Draft correspondence and maintain CRM records.

Skills

Organizational skills

Time management

Communication skills

Independent work

Remote collaboration

Education

Real estate certification

Tools

REX

Campaign Agent

Box+Dice

Realtair

Job description

Job Overview: We are seeking a detail-oriented and highly organized Sales Administrator to support our Australian real estate sales team. This role mirrors the responsibilities of an onshore sales assistant/PA, providing comprehensive support to high-performing real estate agents. The successful candidate will be responsible for managing the end-to- end sales administration process, enabling sales agents to focus on listing and selling. You will handle everything from preparing listing paperwork and managing campaigns to maintaining CRMs and keeping the sales agent’s calendar running smoothly.

Key Responsibilities

Sales Listing & Campaign Support

• Prepare listing documentation, sales authority forms, and property marketing packs.
• Coordinate vendor paid advertising (VPA) through platforms such as Campaign Agent.
• Create and update listings in real estate CRMs (e.g. REX, Box+Dice, Realtair) and portals.
• Liaise with photographers, copywriters, and marketing suppliers to arrange campaigns.

Sales Progress Administration

• Track key dates and milestones within the sales process (e.g. listing go-live dates, contract deadlines).
• Coordinate contract preparation and assist with follow-ups to solicitors/conveyancers.
• Maintain accurate property files and ensure compliance with office processes and timelines.

Agent PA & Administrative Support

• Draft correspondence, compile reports, and maintain accurate CRM records.
• Provide general administrative support to ensure the smooth running of the sales process.

Proven experience in a real estate sales administration, sales assistant, or PA role (Australian real estate preferred). Familiarity with real estate CRMs (REX, Campaign Agent, Box+Dice, Realtair) and digital calendar/email systems.Excellent organizational and time-management skills with the ability to manage competing priorities.Strong phone manner and written communication skills.High attention to detail and accuracy.Ability to work independently while collaborating with remote team members.Sales prospecting or marketing support experience is an advantage.